Event Supply Specialist (PT Hours)

Canada·Montréalfull-timemid

OtherEvent Specialist

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Quick Summary

Key Responsibilities

Extremely comfortable picking up the phone and making a high volume of outbound calls. Fast, resourceful, and comfortable working against clear response-time targets.

Technical Tools

OtherEvent Specialist

The Supply Specialist – Events at Planned is responsible for ensuring every new event request receives an initial rate and availability (R&A) within 2 business hours, based on the business hours of the event location.

This is a fast-paced, highly proactive sourcing role. Your main responsibility will be to quickly identify and contact the best-fit suppliers for each event brief, secure availability and competitive pricing, and communicate an initial R&A back to the client within our service-level target.

You will act as the first point of contact with venues and suppliers, using phone, email, and other communication channels to get answers quickly and strategically.

Responsibilities

~1 min read

→Own the initial sourcing process for newly created events.
→Review event briefs and quickly identify the strongest supplier options.
→Proactively contact venues and suppliers by phone and email to confirm availability and rates.
→Deliver an initial rate and availability within 2 business hours of event creation.
→Negotiate with suppliers to secure the best possible rates and terms.
→Prioritize outreach strategically based on event needs, location, budget, and likelihood of conversion.
→Maintain a high volume of outbound supplier communication and follow-ups.
→Accurately document supplier responses, pricing, availability, and key conditions in the Planned platform.
→Collaborate with Event Managers and the broader Supply team when more complex sourcing or negotiation is required.
→Build strong supplier relationships while maintaining speed and a high standard of communication.

This role is ideal for someone with a high-energy SDR, inside sales, call center, reservations, hospitality sales, or high-volume customer service background.

You are:

Extremely comfortable picking up the phone and making a high volume of outbound calls.
Fast, resourceful, and comfortable working against clear response-time targets.
Persuasive and confident when negotiating pricing and terms.
Highly organized and able to manage multiple requests simultaneously.
Strong at quickly understanding a brief and identifying the right suppliers to contact.
Comfortable working in an operational environment where speed, accuracy, and responsiveness matter.
Fluent in English; additional languages are an asset.

This role will be based in our Montreal office and will support events across different time zones.

We are specifically looking to build coverage for: