Purchase Associate

Job Title: Purchase Associate

Employment: Full Time 

Position: Junior Level

Location: Coimbatore

Industry: Education

Qualification: Any Graduate 

Experience: 0 - 2 years

Job Summary

The Purchase Associate is responsible for assisting in the procurement process, ensuring that our organization maintains a steady supply of quality goods and services necessary for operational effectiveness. 

Key Responsibilities

• Creating purchase orders, and other relevant documents accurately and in a timely manner.

• Maintain effective communication with suppliers to track order status, resolve any discrepancies, and address potential issues.

• Maintain accurate databases and up-to-date records of invoices, purchase orders, Stock levels and other paperwork.

• Collaborate with internal departments to determine purchasing needs and specifications and ensure the purchase is done at the right time and delivered to the client department /Institution.

• Procurement & Purchasing:

  • Negotiating contracts with suppliers and vendors and managing inventory levels and coordinating with suppliers for timely deliveries. 

  • Identifying cost-effective sources of goods and services and developing and implementing purchasing strategies. 

  • Ensuring quality of procured items and addressing problems. 

• Vendor Management:

  • identifying and building contacts of vendors of various items.

  • Evaluating vendors based on quality, timeliness, and price by doing vendor analysis 

• Record Keeping & Analysis:

  • Maintaining accurate records of purchases, pricing, and other important data. 

  • Analyzing purchase data to identify trends and areas for improvement. 

  • Leading and managing a team of suppliers and buyers. 

  • Coordinating with fellow managers to monitor inventory and determine supply needs. 

• Cost Savings:
  "Reduced procurement costs by X% through strategic vendor negotiations and contract optimization".

Desired Candidate Profile 

• Bachelor's degree in Bcom, business administration,  materials management.

• Minimum of 2 years of experience in procurement or purchasing role.

• Basic understanding of purchase concepts and Inventory management.

• Strong Interpersonal and  negotiation skills with the ability to assess and interpret data.

• Proficient in using procurement software and Microsoft Office Suite.

• Knowledge of market research and supplier evaluation techniques.