Academic Programs Coordinator

• →Serve as the liaison between graduate students, faculty, and the Fox Graduate School. Through this, the successful candidate will keep faculty and students informed of Departmental and University regulations.
• →Enter and retrieve information from LionPATH for admissions, course registration, petitioning for overload, drop/add, instructional information, audits, transcripts, and related activities.
• →Act as the primary course scheduler for undergraduate and graduate courses, including:
  • →planning and entering course layouts for future semesters in collaboration with the Professors-in-Charge (PICs), advisers, and Department Head;
  • →scheduling final exams;
  • →submitting textbook information;
  • →evaluating course controls; and
  • →preparing course evaluations (SEEQs).
• →Maintain graduate student files, including:
  • →processing of assistantship and fellowships;
  • →terms of offer and labor distributions for students;
  • →maintain and record clearances required prior to initiation of clinical practica;
  • →approval for graduation;
  • →scheduling final, qualifying, comprehensive, and dissertation exams; and
  • →other documentation related to qualification for clinical certification
• →Serve as primary staff support for the Graduate PIC and, as warranted, for the Undergraduate PIC, including, but not limited to, composing routine correspondence, letters, memos, annual reports, and preparing minutes from faculty meetings.
• →Serve as primary staff support for the Graduate Admissions Committee for sending information and responding to questions regarding the CSD program, monitoring materials received from prospective students, maintaining information on application systems (e.g., GRADS, Communication Sciences and Disorders Centralized Application System (CSDCAS)), coordinating prospective student visits, sending decision letters, and using spreadsheets to compile information on applicants for review.
• →Process limited financial documents including honorariums for externship supervisors, clinic bank deposits, and assistantship/fellowship awards.
• →Provide back-up administrative support for the Speech, Language, and Hearing Clinic.

Candidates should demonstrate the following skills, experience, and qualities to be successful in this position:

• Candidates for consideration will exhibit excellent interpersonal, verbal, and written communication skills, and demonstrate conscientious attention to detail and organization.
• The successful candidate must have a strong commitment to equity, respect and inclusion, be highly motivated, exhibit a high level of professionalism, and exhibit exceptional customer service skills.
• Consistent high quality and thorough work is critical.
• Must be able to work with minimal supervision and exhibit discretion and independent judgment.
• This position requires the use of both university systems and CSD-specific systems, so the successful candidate must be adept at learning new systems and processes.
• This position requires in-depth knowledge about The Fox Graduate School and graduate student records.
• Experience with systems including SIMBA, GRADS, GRATS, WorkLion, iTwo, and LionPATH is preferred.
• The successful candidate must be able to meet and comply with all applicable health and safety requirements in the Speech, Language, and Hearing Clinic and other work settings.

Please submit a cover letter and resume indicating your interest in the position and relevant experiences. Review of applicants will begin immediately until filled.

The College of Health and Human Development is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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