Leave & Time Off Specialist

The Leave & Time Off Specialist is responsible for the end-to-end administration of employee leave, workplace accommodation, and time off programs for a geographically dispersed workforce across the United States. This role serves as the primary subject matter resource for employees and managers navigating leave and accommodation requests and ensures each case is managed accurately, timely, consistently, and with appropriate sensitivity.

• Performs Other Related Duties as Assigned

• Up to 10%, this may include travel to any or all 50 US states
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

• Knowledge and hands-on administration of FMLA and multi-state leave requirements.
• Experience independently managing leave cases from initial request through return to work.
• Experience administering ADA workplace accommodations and facilitating the interactive process.
• Ability to evaluate overlapping federal, state, local, and company leave entitlements.
• Experience administering intermittent and continuous leaves and tracking leave usage.
• Ability to interpret leave regulations and translate requirements into practical employee and manager guidance.
• Experience managing medical certifications, leave documentation, eligibility determinations, deadlines, extensions, return-to-work requirements, and related case documentation.
• Strong judgment regarding when leave or accommodation matters require escalation.
• Exceptional attention to detail, follow-through, and case-management skills.
• Ability to manage a high-volume caseload while maintaining accuracy and timely employee communication.
• Ability to handle sensitive medical and employee information with discretion and confidentiality.

• Knowledge of PTO, paid sick leave, and state/local time off requirements.
• Experience with HRIS and leave-management systems; Rippling experience strongly preferred.
• Understanding of the interaction among leave, payroll, benefits, timekeeping, and HRIS processes.
• Strong research and analytical skills, particularly when evaluating requirements across multiple jurisdictions.
• Ability to build reports, trackers, and leave metrics.
• Ability to leverage technology, AI, and automation to improve administrative processes.
• Strong written and verbal communication skills with employees, managers, HR partners, and leadership.
• Ability to work independently in a fast-paced, fully remote environment.

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

• Frequently required to remain in a stationary position
• Frequently moving through home office

• Candidates must meet one of the following qualification pathways:
• • Bachelor’s degree in human resources, business, or a related field

OR

• • A recognized HR certification (e.g., PHR, SPHR, SHRM-CP, SHRM-SCP)

OR

• • Two years of human resource experience

PLUS

• Minimum of five years of direct, hands-on leave and accommodation administration experience, preferably supporting a multi-state workforce.