Accounts Payable Assistant (temporary)

• Prepare and monitor Accounts Payable Aging report, reconcile to Genral Ledger and suggest course of action for old invoices and following up with the appropriate decision makers.

• Assist, prepare, and review annual required filings for vendors (as applicable).

• Coordinated month-end invoice compliance, sending critical reminders to employees regarding pending submissions and approvals to secure an on-time financial close.

• Process high-volume invoices by matching the invoices, having appropriate supports, and obtaining necessary approvals.

• Review expense reports and vendor invoices for appropriate documentation and compliance with company policies.

• Code invoices to the correct general ledger accounts, projects, and departments.

• Respond to vendor inquiries regarding payment status and resolve billing discrepancies promptly.

• Help with weekly check runs, ACH wire transfers, and maintaining vendor files.

• Identify risks related to unpaid vendor invoices/expense reports for financial accuracy.

• Contribute to system enhancements, integrations, and process improvements that strengthened controls, audit trails, and collaboration within global departments.

• Improve data integrity and operational continuity by identifying and escalating technical system issues related to migrations, programming logic, and system bugs.

   

General Ledger

• Prepare respective monthly balance sheet reconciliations to ensure accuracy and completeness of financial records.

• Identify and resolve accounting discrepancies or variances between sub-ledgers and the general ledger.

• Draft journal entries for month-end close, including accruals, prepayments, and reclassifications.

• Support the finance team with ad-hoc reporting and documentation requests for year-end or audit prep.

Project Administration

• Bachelor's degree required in Accounting/Financial Management or other comparable education.

• Minimum 3 years of experience in bookkeeping, process administration, Accounts Payable / Accounts Receivable, or comparable experienc.

• Advanced Excel Skills with a demonstrated experience in accounting and accounting software.