Manager / Assistant Manager (at the rank of Administrative Assistant II / Executive Officer) (several posts)

Teaching and Outreach

• →Lead integrated academic support for the School’s Undergraduate and Master’s Programmes;
• →Oversee digital content production (multimedia, video, graphics), as well as website and social media operations related to academic programme promotion;
• →Coordinate the operation of Summer School, Open Days, outreach and admissions-related events;
• →Provide cross functional administrative support and supervise junior staff; and
• →Perform other duties as assigned.

Research Initiatives and R&D Support

• →Drive operational excellence for joint‑laboratories, including planning and execution of laboratory layout, equipment specifications, vendor sourcing, and commissioning of new facilities;
• →Monitor ongoing research projects to ensure equipment readiness, data integrity, and compliance with partnership agreements;
• →Facilitate communication among partner R&D teams, ensuring progress tracking, reporting, and issue escalation;
• →Oversee research equipment procurement, contract management, service agreements, and vendor relationships for specialized lab equipment;
• →Supervise HR matters for research personnel, including recruitment, onboarding and exiting;
• →Lead a team to support principal investigators’ research activities on-site;
• →Support the digital promotion of the School’s research impact in the academic community locally and globally;

• →Support the delivery of postgraduate research course learning;
• →Support the School’s knowledge exchange initiatives, including organizing workshops, conferences, forums or consortia; and
• →Perform other duties as assigned.

Procurement and Asset Management

• →Lead large-scale inventory procurement planning & demand requirements;
• →Establish policies in supplier sourcing and evaluation, project manage cost optimization, and contract negotiation to delivery cycle;
• →Work closely with finance and legal team to finalize procurement contracts;
• →Coordinate the collaboration of procurement requirements, and manage R&D of the School’s internal and joint-lab stakeholders engagement;
• →Provide cross‑functional administrative support and supervise junior staff; and

• →Perform other duties as assigned.

• A Master’s degree or above, with substantial relevant experience in higher‑education, research administration, IT services, facilities management, communications, or related fields;
• Strong leadership, organizational, communication, and problem‑solving skills;
• Ability to work under pressure, manage multiple concurrent tasks, and deliver within tight deadlines;

• Demonstrated ability to work effectively across diverse cultural and organizational environments, with sensitivity to Hong Kong and Mainland operational practices, workplace norms, and communication styles;
• Proven capability to facilitate collaboration among cross‑regional teams and to support stakeholders from varied cultural backgrounds;

• Proficiency in English and Chinese (including Putonghua);
• Proficiency in MS Office and willingness to learn; experience in branding, multimedia, video editing, or graphic design will be an advantage for outreach‑related roles; and
• Familiarity with building facilities, a background in design or architecture will be an advantage for finance and facilities-related roles.

The appointment will be offered by an HKU entity incorporated in Shanghai, which will be governed by the Labour Contract Laws of the People’s Republic of China. The remuneration package will be competitive and commensurate with qualifications and experience.

Applications and/or enquiries, specifying the position applied for, should be sent to cdssh-generaloffice@hku.hk. Review of applications will start as soon as possible and continue until the posts are filled, whichever is earlier.

The University is an equal opportunities employer and is committed to equality, ethics, inclusivity, diversity and transparency

Applications close:  June 30, 2026 (HK Time)

Advertised: Mar 20, 2026 (HK Time)
Applications close: Jun 30, 2026 (HK Time)

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