Sr. Program Manager, Fixel Centers of Excellence

United States·Gainesvillesenior

OperationsProject Manager

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A bachelor’s degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience.

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OperationsProject Manager

Classification Title:	Program Manager
Classification Minimum Requirements:	A bachelor’s degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience.
Job Description:	Centers of Excellence Portfolio Management • Serve as the Institute's primary operational liaison and steward of the Centers of Excellence portfolio. • Coordinate Center designation, certification, renewal, annual reporting, and related requirements. • Maintain an accurate portfolio inventory, including Center leadership, external affiliations, designation requirements, key milestones, reporting obligations, and Institute support. • Support the development and launch of new Centers of Excellence. • Monitor portfolio activities and identify emerging needs, opportunities, risks, and resource considerations for Institute leadership. • Promote collaboration, shared learning, and consistency across Centers while recognizing differences in disease-specific programs and external foundation requirements. Operational Infrastructure & Continuous Improvement • Develop and maintain shared operational infrastructure supporting the Centers of Excellence portfolio, including standard operating procedures (SOPs), playbooks, templates, dashboards, workflows, reporting tools, annual planning resources, and resource libraries. • Identify opportunities to reduce duplication, streamline administrative processes, and improve the experience of faculty and Center teams. • Evaluate and recommend systems, tools, and processes that strengthen portfolio management and reporting. • Document and continuously improve core Center processes to support continuity and organizational effectiveness. Faculty and Center Coordination • Build relationships with Centers Directors and faculty leaders, serving as a trusted operational partner. • Coordinate cross-center collaboration, orientation of new leaders, communication, and Institute support resources. • Help connect faculty and Center teams with appropriate Institute and university resources • Support faculty success by reducing unnecessary administrative burden while respecting existing departmental coordinators and disease-specific staff. Governance and Strategic Initiative Support • Coordinate governance processes supporting designation, accountability, transparency, operational consistency, and continuous improvement. • Support advisory committees, working groups, faculty task forces, and other governance activities assigned by Institute leadership. • Coordinate meeting materials, documentation, action items, and follow-up, maintaining appropriate records related to Center governance, designation, and performance Strategic Engagement and Partnership Coordination • Coordinate Institute-wide visibility for Centers of Excellence. • Partner with Communications, Advancement, Research Operations, Institute Convenings, and Community and Patient Initiatives, and other Institute teams on activities involving Centers of Excellence. • Coordinate operational aspects of educational programming, outreach, donor stewardship, foundation relationships, recognition, and other collaborative initiatives. • Help identify opportunities to strengthen visibility, collaboration, and engagement across the Centers of Excellence portfolio. • Serve as an Institute liaison to external Center-affiliated foundations and organizations, as appropriate, in partnership with faculty and other functional leaders. Selected Center & Strategic Initiative Support • Provide direct operational coordination for selected Centers of Excellence or related Institute initiatives as assigned. • Support newly established Centers, philanthropically or externally supported programs, pilot coordination models, or Centers requiring additional Institute support. • Help develop approaches that can be evaluated and, when appropriate, scaled across the broader portfolio
Expected Salary:	$70,000 - $92,000
Required Qualifications:	A bachelor’s degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience.
Preferred:	• Master’s degree in healthcare administration, business administration, public administration, higher education, science, public health, or a related field. • Five or more years of progressively responsible experience in academic medicine, healthcare administration, higher education, faculty programs, strategic initiatives, or program management. • Experience supporting multidisciplinary faculty programs, Centers of Excellence, institutes, centers, or similar academic or healthcare programs. • Experience coordinating committees, governance activities, designation processes, or faculty leadership groups. • Experience developing operational infrastructure, dashboards, reporting tools, workflows, or program management systems. • Experience partnering with communications, advancement, community engagement, research, or other cross-functional teams. • Demonstrated experience building or improving programs, systems, or organizational infrastructure. • Project Management Professional (PMP) certification or equivalent project/program management training is preferred but not required. • Progressively responsible experience in program management, healthcare administration, academic administration, faculty programs, strategic initiatives, or a related operational field. • Experience coordinating complex programs involving multiple stakeholders. • Strong organizational, analytical, written, verbal, and interpersonal communication skills. • Ability to manage multiple priorities and work independently with sound judgment. • Demonstrated ability to build effective relationships and coordinate work across organizational boundaries
Special Instructions to Applicants:	Please upload the following - CV or Resume, Cover Letter and List of Professional References. Application must be submitted by 11:55 p.m. (ET) of the posting end date
Health Assessment Required:	No