Compliance Administrator

An investment management firm is looking for a dependable, organized Office & Governance Administrator to join their team. This is a permanent, full-time role with some flexibility. Working hours are Monday-Thursday 8-5, and Friday 8-4. In this role, you will handle company secretarial compliance, basic bookkeeping data processing, and day-to-day office operations to keep everything running smoothly. This position suits someone with a legal secretary, paralegal, or corporate secretarial background who takes pride in routine administrative precision and is looking for a stable, long-term post with exposure to the investment governance space. Responsibilities: Company Secretarial & Statutory Compliance: Manage statutory CIPC submissions (Annual Returns, Director updates, MOI amendments, PAIA, and UBO filings). Maintain shareholder registers, issue share certificates via InfoDocs, coordinate share endorsements with financial institutions, and draft board resolutions and minutes. Regulatory & Policy Tracking: Monitor FSCA policies, quarterly Reserve Bank (Financial Surveillance Department) submissions, and FICA compliance. Track CPD hours for registered individuals, assist with annual PI insurance renewals, and support basic labour law compliance documentation. Basic Bookkeeping & Data Processing: Process expense claims, prepare payment requisitions, file supplier invoices, and support routine bookkeeping administration and reconciliations. Office & Front-of-House Management: Oversee day-to-day office operations, facilities, and IT liaison. Welcome visitors, prepare meeting rooms, answer calls, coordinate deliveries, and run occasional business errands. Team & Administrative Support: Manage executive calendars, schedule meetings, coordinate travel arrangements, assist with event logistics, and provide flexible admin support across the team. Requirements Education: Minimum Grade 12 / Matric. Relevant secretarial, legal, or administrative qualifications are welcome. Experience & Background: Proven background in company secretarial or statutory administration (CIPC, InfoDocs). A background as a legal secretary, paralegal, or corporate law administrator is a strong advantage. Practical exposure to basic bookkeeping or financial data entry. Mindset & Fit: A humble, positive, and service-oriented individual who enjoys administrative routines and seeks long-term stability. Systems & Tools: Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Languages: Strong written and verbal communication skills in both English and Afrikaans. Mobility & Location: Valid driver’s license and own reliable vehicle; resident within easy commuting distance to Stellenbosch.