Retail Finance Administrator

A well-regarded retail business is seeking a reliable and highly organised Retail Finance Administrator to support day-to-day administrative and operational functions. The successful candidate will play a key role in ensuring accurate record keeping, financial reconciliation, and smooth office coordination. This position requires strong attention to detail, a methodical approach to work, and the ability to manage multiple priorities in a fast-paced environment. Working hours Monday - Friday 8am - 5pm, alternate Saturdays 8am - 1pm. Responsibilities: Perform daily cash-up reconciliations, balance cashier accounts, and ensure accuracy in all financial reports. Download bank statements, maintain daily bank reconciliations, and monitor debtors and account statements for discrepancies. Capture and verify data, including GRVs (Goods Received Vouchers), and ensure correct margins are reflected on the system. Operate and manage shop and forecourt tills, completing end-of-day cash-ups and month-end reports. Monitor and record fuel deliveries, manage daily petrol orders, and process price changes and tank variance reports. Oversee ordering, managing, and monitoring stock functions, including promotional deals, ensuring all price changes and promotions are correctly reflected in the system. Conduct shop inspections, maintain accurate shelf labelling, and uphold high hygiene and maintenance standards in both shop and forecourt areas. Prepare and maintain spreadsheets, administrative reports, and ensure efficient filing and record-keeping systems. Handle employee orientation and assist with day-to-day HR administrative support. Create and maintain housekeeping schedules for both forecourt and shop areas. Ensure compliance with relevant licensing and certification requirements, including retail license renewals and flammable liquid certificates. Support the preparation of meetings, reports, and on-site events, managing administrative deadlines to ensure operational efficiency. Assist with rebate setups, cross-checking and reconciling all financial and operational reports for accuracy. Requirements Proven administrative experience, preferably within the fuel or retail industry. Excellent organisational and time management skills, with a strong eye for detail. Good written and verbal communication skills. A valid driver’s licence and own reliable vehicle (travel between sites may be required). A trustworthy and dependable nature, with the ability to handle confidential information responsibly. A proactive, service-oriented attitude and willingness to learn. Training will be provided on specific operational systems and procedures. 24-hour filling station / fuel retail operations FMCG operational environment Stock control and shrinkage prevention Daily stock reporting and variance management Supplier liaison and ordering processes Creditors reconciliations and administrative controls Warehouse and storeroom management Pricing accuracy and promotions management Staff supervision and operational follow-through Ability to work in a fast-paced, high-pressure operational environment Strong leadership, accountability, and organisational skills Reliability, consistency, and operational discipline Benefits Stable, long-term opportunity with a respected local business. Supportive working environment and on-the-job training provided. A hands-on, varied role offering both structure and autonomy.