Lead Corporate Accountant

Job Type: Full-Time
Experience Level: Senior
Position Overview
We are seeking an experienced, highly organized, and detail-oriented Lead Corporate Accountant to work directly with the Owner/CEO in managing the financial operations of multiple business entities and real estate holdings.
This is a senior-level, hands-on bookkeeping position designed for an autonomous financial professional who can independently manage day-to-day accounting while providing executive leadership with clear, accurate financial visibility to support strategic business decisions.
The ideal candidate has strong expertise in QuickBooks, property management accounting systems like DoorLoop or similar property management software, and prior bookkeeping experience with healthcare businesses, medical practices, medical spas, or similar service-based companies. In this role, you will handle full-cycle accounting, manage multi-company financial operations, maintain strict confidentiality, and collaborate closely with CPAs, payroll companies, banks, property managers, and external vendors.
Note: This is not an entry-level bookkeeping position.

Key Responsibilities
1. Corporate Bookkeeping & Accounting

• Manage full-cycle bookkeeping and maintain accurate general ledgers and charts of accounts for multiple business entities.
• Maintain up-to-date accounting records using QuickBooks Online and/or QuickBooks Desktop.
• Categorize and perform monthly reconciliations for bank accounts, credit cards, loans, lines of credit, and intercompany accounts.
• Oversee Accounts Payable (AP) and Accounts Receivable (AR), including reviewing/entering vendor invoices, proper expense classification, and tracking outstanding receivables.
• Record owner contributions, distributions, intercompany loans, and transfers between related entities.
• Conduct monthly and year-end account reconciliations, research accounting errors, and resolve discrepancies promptly.
• Maintain complete supporting documentation for all financial transactions, purchases, and reimbursements.
• Assist with cash-flow management, monitoring, and forecasting.
• Coordinate with CPAs, payroll providers, banks, insurance agents, and external advisors to supply requested financial data.

2. Financial Reporting & Analysis

• Prepare and review monthly financial statement packages, including:
• Profit & Loss Statements (by entity and consolidated)
• Balance Sheets
• Cash Flow Statements
• Accounts Receivable & Accounts Payable Aging Reports
• Bank and Credit Card Reconciliations
• Expense and Revenue Reports
• Budget-to-Actual Reports
• Property Income & Expense Statements
• Provide the Owner/CEO with executive financial summaries highlighting unusual expenses, revenue trends, cash-flow concerns, or items requiring management attention.

3. Property Management Accounting (DoorLoop)

• Maintain tenant profiles, lease terms, and property records within DoorLoop (or similar property management software).
• Record rental charges, track tenant payments, monitor delinquent balances, and maintain tenant ledgers.
• Reconcile rental income, tenant deposits, and security deposits against bank accounts and QuickBooks.
• Track property-level income and expenses, including property taxes, insurance, HOA fees, maintenance, repairs, and utilities.
• Manage vendor payments tied to specific properties and assist with rent roll reporting.
• Handle commercial lease accounting considerations, including CAM charges, NNN leases, and tenant reimbursements.
• Provide necessary financial schedules to support refinancing, property acquisitions, insurance audits, and tax preparations.

Qualifications & Requirements

• Experience: Proven senior-level bookkeeping or accounting experience managing multiple corporate entities simultaneously.
• Software Proficiency: Strong hands-on proficiency with QuickBooks (Desktop/Online) and property management platforms such as DoorLoop.
• Industry Background: Preferred experience in medical spas, healthcare practices, clinics, or professional service firms.
• Real Estate Knowledge: Experience with commercial real estate portfolios, NNN leases, CAM reconciliations, and property-level financial tracking.
• Soft Skills: High level of discretion in handling confidential financial information, excellent communication skills for direct CEO interaction, and strong analytical problem-solving abilities