Estate Manager & Family Assistant with Meal Prep Support

• →Maintain household organization systems and perform daily resets to keep the home tidy and prepared for the Friday cleaning team
• →Light tidying throughout the week: dishes, surfaces, high-traffic areas
• →Manage trash and recycling schedule
• →Coordinate holiday decorating and seasonal décor transitions
• →Oversee packing and unpacking for travel
• →Care for indoor plants
• →Change batteries, light bulbs, and smoke detectors as needed; maintain household supply tracking
• →Coordinate donation drop-offs and manage occasional marketplace sales of household items
• →Manage toy organization and playroom tidying following grandchildren's visits

• Manage husband's calendar, including medical appointments, physical therapy, and Zoom calls; provide regular weekly updates on what was accomplished and what is upcoming
• Coordinate medication pickup and ensure daily medications are taken as scheduled
• Support travel planning and logistics
• Assist with event and appointment coordination
• Support tax preparation through document scanning and organization
• Provide occasional support for nearby family members when the household is traveling (errands, prescription pickups, and similar tasks)

• Manage logistics and readiness across three family properties (Utah, Arizona, Montana), coordinating with property contacts in each location
• Oversee three Utah rental properties, including routine walk-throughs, turnover coordination, and meeting contractors for repairs and touch-ups
• Monitor and manage home systems (HVAC, security, pool) via apps across properties; family is open to providing a dedicated device for this
• Check the Utah home every few days during travel periods for mail, packages, and general upkeep
• Ensure properties are guest-and family-ready when the household transitions between locations

• Serve as the primary point of contact for existing vendors (weekly cleaners, landscapers, pool service)
• Research, coordinate, and follow up on repairs, maintenance quotes, and contractor visits
• Manage seasonal property maintenance tasks, including storing patio furniture and cushions, HVAC servicing, and outdoor space upkeep

• Maintain and restock pantry, refrigerator, and household supplies
• Manage household orders and subscriptions (Amazon, Instacart, Costco)
• Handle returns, gift shopping and wrapping, and ad hoc errands
• Collect and sort mail and packages; break down boxes
• Pick up prescriptions and pet medications monthly

• Prepare 4 simple, healthy home-cooked dinners per week
• Batch prep breakfast
• Grocery shopping and kitchen clean-up and maintenance
• Awareness of nut allergy when preparing meals for extended family gatherings

• Wash, fold, and organize laundry for both household members
• Maintain tidy and well-stocked laundry areas
• Occasional light ironing or steaming as needed

• Schedule and coordinate family vehicle maintenance appointments
• Track registration renewals and coordinate smog or emissions testing as needed
• Light organization and cleaning of family vehicles as needed

• Pick up monthly pet medications from the vet
• Coordinate grooming appointments and meet the mobile groomer
• Provide occasional overnight pet sitting when the family travels

Please submit a short intro letter telling us a little about yourself and why this role is a good fit, an updated resume, and three professional references with contact information. Please note that this role requires a background check.

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