Full-Time House Manager and Family Assistant

You are the “connecting glue”—a highly organized, proactive House Manager who creates consistent systems and takes real mental load off the parents. You’re Type A in the best way: meticulous, detail-driven, and motivated by running an efficient, well-labeled, functional home (not just aesthetically organized). You’re socially confident, comfortable greeting guests, and skilled at navigating a home where work and family life overlap.

You communicate directly, take feedback well, and stay drama-free and professional. You’re flexible when plans change, and you’re the kind of person who naturally builds checklists, SOPs, and simple routines that actually stick. You can also coordinate with outside support (sitters, cleaners, vendors) and manage handoffs so tasks get completed correctly.

Additional items that matter to our family: comfort with cats, alignment with a respectful and professional home environment (including discretion around sensitive topics).

• Proactive & Self-Sufficient: Capable of managing the home without constant direction, anticipating needs and taking initiative.
• Highly Organized: Ability to create and maintain systems for family schedules, household tasks, and kids' activities.
• Engaging & Flexible: Comfortable with the family’s social nature, and able to interact with different personalities.
• Tech-Savvy & Detail-Oriented: Skilled in managing schedules, vendors, and other household logistics, while keeping track of details.

This role spans household operations, family logistics, and hands-on support; responsibilities vary week to week based on family needs and travel.

• Create and manage household inventories (groceries, toiletries, pantry staples, household supplies) and run errands (grocery shopping, dry cleaning, gift shopping, returns, etc.).
• Coordinate and manage household orders
• Manage package pickup and mail sorting, organize incoming deliveries, and break down boxes, flagging items designated for content or special handling.

• Manage multiple properties and ensure readiness for family and approved guest use
• Oversee property-specific systems (HVAC, security, pool, utilities) and coordinate service as needed
• Conduct regular walk-throughs to ensure upkeep, safety, and organization
• Oversee outdoor spaces, including fruit tree upkeep and seasonal landscaping needs

• Set up and maintain systems for seamless property turnover during family travel or guest stays
• Coordinate home turnover for short-term rentals during extended travel, including linens, bedding, towels, and kitchenware readiness
• Ensure properties are properly stocked and reset before and after rentals or extended vacancies
• Support packing and unpacking for travel, family trips, and seasonal transitions of clothing and décor, establishing SOPs, and ensuring packing lists are tailored to trip type and weather.

• Serve as primary point of contact for vendors, guests, and approved third parties
• Coordinate with external assistants or operations managers (e.g., primary’s team) on timelines, priorities, and monthly needs

• Supervise and coordinate household service providers and vendors (e.g., handymen, cleaners, landscapers)
• Ensure routine maintenance is up to date by coordinating with ongoing vendors
• Assist with scheduling maintenance appointments, including tracking seasonal needs
• Research, obtain, and coordinate quotes, repairs, and maintenance projects as needed
• Coordinate routine upkeep across multiple properties, including the Malibu residence

• Iron, steam, and prepare outfits as needed.
• Support laundry flow as needed (folding, organizing, putting away systems), especially when household pace increases.
• Assist with periodic linen refreshes
• Keep laundry areas tidy and stocked with supplies.

• Assist with feeding cats and litter box maintenance as needed
• Schedule and coordinate veterinary appointments
• Support administering pet medications as required.
• Maintain and organize pet supplies, ensuring items remain stocked
• Research, secure, and manage pet insurance coverage

• Own special projects such as seasonal swaps (clothing, décor, bedding), gear rotation, and closet/pantry overhauls.
• Support travel packing/unpacking systems: develop repeatable checklists (warm weather vs. cooler weather, activity-based add-ons) and help kids pack with oversight.
• Support occasional home turnover processes when the family is away (systems already exist; this role helps keep them consistent and smooth).
• Clean humidifiers, washing machines, and air purifiers as needed

• Support school-day launches as needed, including morning prep, lunches, and drop-off coordination
• Coordinate schedule changes, including shifting pickups and after-school activities as needed
• Reinforce family expectations around age-appropriate independence, guiding children to participate in and complete their own responsibilities
• Provide occasional backup childcare, including periodic evening/date-night coverage and occasional overnight support by arrangement
• Foster a positive, supportive environment, particularly for children involved in acting and modeling
• Support after-school routines, including transportation, homework, extracurricular activities, and schedule management

• Strong organizational skills and ability to create systems that maintain order and efficiency.
• Comfortable with flexibility and adapting to changing plans.
• Excellent communication skills, both written and verbal.
• Experience managing a family household, preferably in a similar role.
• Ability to handle multiple tasks simultaneously while keeping a calm and organized environment.
• Comfortable with occasional travel (e.g., assisting with family trips or supporting in-home needs during travels).

• Maintain a smoke-free environment.
• Reliable transportation (Preference for using your personal vehicle for errands and local driving support, with mileage reimbursement provided).
• Excellent organizational skills and strong follow-through (checklists, SOPs, and “closing loops”).
• Comfortable in a lively, social home with frequent visitors; able to “read the room” and maintain appropriate professionalism.
• High emotional intelligence, discretion, and strong boundaries.
• Adaptable and calm under changing plans; solution-oriented and proactive.
• Comfortable supporting a wellness-focused household (active, energetic, hands-on).
• CPR certified preferred.
• Vaccinations preferred (including routine, COVID, and flu).
• Able to work around cats in the home.

How to Apply:

Please apply with:

1. A brief letter explaining why you would be an ideal fit for this role
2. Your updated resume
3. At least three professional references with contact information.

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