Assistant Executive (Cluster Development Dept) - Contract

·    Support meeting arrangements, event logistics, documentation and follow-up of administrative matters

·    Assist project officers in coordinating with internal stakeholders, event partners and vendors.

·    Provide on-site administrative and logistical support during CESG, where required

·       Process and track invoices, payments, purchase requests and other routine financial and procurement transactions

·       Maintain supporting records and follow up with relevant parties on outstanding matters

·       Support the administration of the CESG website, shared mailboxes and digital accounts, including coordinating routine updates and access requests

·       Maintain CESG records, documents and inventory of event-related assets

·       Perform assigned administrative duties for corporate systems and processes, including routine access-right administration and reviews

·       Support other departmental administrative activities as required

Requirements:

·       GCE A-Level or Higher Nitec qualification.

·       Organised and meticulous, with the ability to maintain proper records and follow through on administrative tasks.

·       Able to manage multiple routine tasks and work according to established procedures and timelines.

·       Comfortable working with numbers and handling invoices, payment records and other administrative documentation.

·       Good working knowledge of Microsoft Office applications.

·       Comfortable using online systems and able to learn new corporate and event-related systems.

·       Able to communicate clearly and work effectively with colleagues, vendors and external parties.

·       Responsible, service-oriented and able to work independently on routine tasks while seeking guidance when required.

·       Prior experience in administration, event support or finance processing would be an advantage.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.