Senior Executive, Group Legal

IMD - Mapletree Business City, MBC BLK 10senior

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Quick Summary

Overview

[What the role is]This role sits within the CEO Office and will provide administrative, financial and logistical support to Group Legal, ensuring smooth day-to-day office operations,

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This role sits within the CEO Office and will provide administrative, financial and logistical support to Group Legal, ensuring smooth day-to-day office operations, timely processing of invoices and vendor payments, and effective coordination of events and engagements.

Responsibilities

~1 min read

Office Administration

→Manage day-to-day office administration for Group Legal, including filing systems, correspondence, and records management (physical and digital)
→PA duties including coordinating calendars/meetings, meeting logistics for senior Group Legal management and Internal Audit Unit.
→Liaise with internal units/divisions/groups on Group Legal’s operational needs
→Maintain department supplies, equipment, and office resources
→Ad-hoc duties as assigned

Invoicing & Finance Support

→Process invoices from external counsel, vendors, and service providers, ensuring accuracy and timely payment
→Track budget utilisation and flag variances to senior Group Legal management
→Maintain records of legal spend, retainer agreements, and vendor contracts
→Support procurement processes for external legal services, vendors and service providers within procurement guidelines

Events & Engagement

→Plan and organise Group Legal events (e.g. team building), training sessions, and stakeholder engagements (internal and external)

Requirements

~1 min read

Minimum 5 years related working experience. Relevant experience in public sector will be an added advantage
Proficiency in MS Office, Outlook, Teams and the ability to learn company-specific software if required
Good oral and written communication skills
Proactive mindset with an interest in improving processes and adopting legal technology, including AI-enabled tools
Strong organisational skills, discretion with confidential legal matters, and ability to manage multiple priorities
A team-player

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