Events Coordinator

Sharp Performance exists so that everyone who answers the call has someone in their corner who has walked in their shoes.

• →Register the booth and team, and manage exhibitor deadlines, forms, and badge lists
• →Negotiate and manage vendor contracts, tracking deposits, payment dates, and cancellation terms
• →Build and track a budget for each event
• →Order print materials, booth graphics, and giveaways, and ship everything the booth needs so it arrives on time
• →Build a Notion prep doc for each event with the schedule, booth setup instructions, staffing, meetings, and key contacts

• Book flights and hotels for the team
• Make restaurant reservations for customer dinners and team events

• Arrange return shipping and keep an inventory of booth materials
• Reconcile invoices and expenses against the budget
• Record costs and lessons learned to plan the next event better

• Find and book speaking engagements for our Business Development team, a group of former public safety leaders who represent Sharp in the market
• Keep a shared calendar of upcoming events, deadlines, and speaking opportunities
• Support go-to-market leaders with travel, scheduling, and logistics as needed

• Every event runs on time and on budget, with no missed deadlines
• The field team arrives to a booth that is ready and a prep doc they can rely on
• Business Development has a steady calendar of speaking slots

You have 5 to 7 years of experience in event coordination, executive assistance, or both, including trade shows or conferences. Experience with events in public safety, government, or adjacent markets is a plus.

You also bring:

• Experience running several events at once with overlapping deadlines
• Comfort negotiating with vendors and reading contracts
• Experience building and tracking event budgets
• Experience booking group travel and managing calendars for a busy team
• Clear written communication, and the habit of documenting everything so others can follow it, ideally in Notion
• Calm under pressure when plans change the week of an event

You will own how Sharp shows up in the market and work closely with the people we serve. Sharp is a Series A company growing quickly, already working with 100+ public safety agencies, and backed by Andreessen Horowitz and investors behind some of the world's most successful technology companies. Your work helps improve the health, performance, and longevity of the people who run toward danger.

The package includes:

• Medical, dental, and vision insurance
• Flexible PTO
• 401(k) with company match
• Access to the same performance coaches we offer our clients

Sharp Performance is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and encourage individuals of all backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.