Contracts & Business Affairs Specialist

Established in 1975, Shimadzu Scientific Instruments is one of the largest suppliers of analytical instrumentation, physical testing, and environmental monitoring systems in the world.  Ground-breaking scientific research, manufacturing ideas and results continue to propel Shimazu’s outstanding reputation and “Excellence in Science.”  People dedicated to our mission have the largest impact on Shimadzu’s continued growth and success. Would YOU like to join a diverse team of professionals working together with researchers, scientists and manufacturers to help better lives worldwide?

• Our Culture – A work environment that values diversity, inclusion & belonging
• Competitive Compensation – Day 1 Benefits & Competitive Salary
• Retirement Benefits – Matching 401K & Profit-Sharing Program
• Professional Growth – Clear pathways for Career, Leadership and Personal Development
• Health Benefits – Flexible Spending/Health Savings Accounts
• Work-Life Balance – Generous & Front-Loaded Paid Time Off Plan
• Education – Tuition Assistance Program for both graduate and undergraduate levels
• Insurance Perks – Pet Insurance, optional Identity theft, legal pre-paid and critical care buy-up insurance benefits, generous company paid life insurance & short-term disability programs
• Work Flexibility – Business casual Dress Attire & casual (jeans) Friday!
• Employee Engagement – Employee Resource Groups to network, build a sense of community and enhance one’s career and personal development

Shimadzu Scientific Instruments is seeking a Contracts & Legal Affairs Specialist to join our team! In this role, you will support the administration of commercial and government contracts, corporate legal documentation, compliance initiatives, and day-to-day business legal affairs. You will help ensure contracts and related processes are managed accurately, efficiently, and in accordance with company policies and applicable regulations.

You will work closely with Legal Counsel, Sales, Finance, Operations, Marketing, and other Shimadzu teams to review and coordinate agreements, support contract negotiations, maintain legal records, and address contractual and compliance-related matters. This role combines contract administration, legal operations, research, process improvement, and cross-functional collaboration to support business objectives while minimizing legal and contractual risk.

• Support the administration, review, drafting, negotiation, and management of commercial, government, customer, supplier, and other corporate agreements.

• Coordinate contract terms, approvals, renewals, amendments, and compliance requirements with internal stakeholders and legal counsel.
• Maintain accurate contract records, legal documentation, document retention systems, and contract lifecycle tracking.
• Support corporate legal affairs, including legal correspondence, regulatory research, litigation support, and compliance-related activities.
• Partner with Sales, Finance, Operations, Marketing, and other departments to address contractual matters, proposal reviews, bid submissions, and customer requirements.
• Review and coordinate customer questionnaires, Requests for Information (RFI), compliance surveys, vendor documentation, and Certificates of Insurance (COI).
• Monitor contractual obligations, regulatory requirements, and potential risks while recommending practical solutions to support business objectives.
• Assist in developing and improving contract administration processes, legal workflows, policies, and internal controls.
• Serve as a liaison between internal teams, customers, suppliers, government agencies, and legal counsel on contractual and business legal matters.
• Support employee training, cross-functional initiatives, and other legal or compliance-related projects as needed.

• Bachelor's degree in Business Administration or a related field.

• Minimum of two years of progressive experience in contract administration, paralegal services, legal operations, compliance, or a related business legal environment.
• Working knowledge of contract administration, legal documentation, contract review, and business-related legal processes.
• Strong analytical and problem solving skills, with the ability to identify contractual concerns, research requirements, and recommend practical solutions.
• Proficiency in Microsoft Office applications, contract management systems, and document management systems.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, including the ability to work effectively with internal stakeholders, customers, and legal counsel.

Please note that Shimadzu Scientific Instruments does not recruit, interview, or extend job offers through WhatsApp. Any communication claiming to represent Shimadzu for recruitment purposes via WhatsApp should be treated as fraudulent. Our recruiters use official Shimadzu email addresses and have workplace verified LinkedIn profiles using their company email addresses. We encourage candidates to confirm recruiter identities and verify job opportunities through our official careers website before sharing personal information.

Shimadzu is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Shimadzu via email, the Internet or in any form and/or method without a valid written search agreement in place for this position (and agency was requested to work the requisition) will be deemed the sole property of Shimadzu. No fee will be paid to a search firm in the event the candidate is hired by Shimadzu as a result of the unsolicited referral or through other means.

Shimadzu Scientific Instruments (SSI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, please click here.