Talent Administrator

Established in 1975, Shimadzu Scientific Instruments is one of the largest suppliers of analytical instrumentation, physical testing, and environmental monitoring systems in the world.  Ground-breaking scientific research, manufacturing ideas and results continue to propel Shimazu’s outstanding reputation and “Excellence in Science.”  People dedicated to our mission have the largest impact on Shimadzu’s continued growth and success. Would YOU like to join a diverse team of professionals working together with researchers, scientists and manufacturers to help better lives worldwide?

• Our Culture – A work environment that values diversity, inclusion & belonging
• Competitive Compensation – Day 1 Benefits & Competitive Salary
• Retirement Benefits – Matching 401K & Profit-Sharing Program
• Professional Growth – Clear pathways for Career, Leadership and Personal Development
• Health Benefits – Flexible Spending/Health Savings Accounts
• Work-Life Balance – Generous & Front-Loaded Paid Time Off Plan
• Education – Tuition Assistance Program for both graduate and undergraduate levels
• Insurance Perks – Pet Insurance, optional Identity theft, legal pre-paid and critical care buy-up insurance benefits, generous company paid life insurance & short-term disability programs
• Work Flexibility – Business casual Dress Attire & casual (jeans) Friday!
• Employee Engagement – Employee Resource Groups to network, build a sense of community and enhance one’s career and personal development

Shimadzu Scientific Instruments is seeking a Talent Administrator to support the Talent Acquisition team through recruiting analytics, candidate coordination, program administration, early career initiatives, recruitment marketing, and recruiting events. This role will help ensure recruiting data is accurate, candidates and hiring teams receive timely support, and key Talent Acquisition programs operate effectively. The ideal candidate is organized, analytical, detail-oriented, and comfortable balancing data-focused work with recruiting coordination and communication. In this position, you will partner with candidates, hiring managers, company leadership, universities, vendors, and staffing partners while handling confidential information with professionalism and discretion.

• Prepare and maintain Talent Acquisition reports, dashboards, and recruiting metrics using Microsoft Excel and other reporting tools
• Track and analyze recruiting activity, including requisitions, time-to-fill, candidate activity, interviews, offers, hires, and other key recruiting metrics
• Maintain accurate recruiting data within the Applicant Tracking System, spreadsheets, SharePoint, and other applicable systems
• Coordinate candidate interviews, interview panels, candidate travel, and other recruiting logistics
• Support internship and early career recruiting initiatives, including university partnerships, career fairs, and campus recruiting activities
• Coordinate recruiting events, including scheduling, invitations, communications, meals, materials, and event setup
• Support recruitment marketing and employment branding by gathering content for social media, recruiting communications, SharePoint, and other approved channels
• Maintain confidential candidate, employee, and recruiting records with a high degree of accuracy and discretion
• Assist with Talent Acquisition projects, process improvements, and other departmental initiatives as needed

• Bachelor’s degree in Human Resources, Business Administration, Business Analytics, Data Analytics, or a related field required
• At least two years of relevant professional experience; relevant internships, co-op assignments, academic projects, recruiting, administrative, or analytical experience may be considered
• Strong proficiency with Microsoft Excel required
• Experience with SharePoint, Applicant Tracking Systems, HRIS platforms, Power BI, or other reporting tools preferred
• Strong analytical, organizational, communication, and attention-to-detail skills
• Ability to maintain accurate records and handle sensitive and confidential information appropriately
• Demonstrated initiative, professionalism, sound judgment, and commitment to continuous learning
• Ability to travel to support career fairs, university recruiting, recruiting events, internship programs, and other Talent Acquisition initiatives

At Shimadzu Scientific Instruments, we believe in providing structured career paths that recognize and reward talent. If your expertise surpasses the level specified in the listed position, we offer the flexibility to upgrade positions to better suit your qualifications accompanied by a salary adjustment.

Shimadzu Scientific Instruments (SSI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, please click here.