Supplier Vetting Administrator

Our client, an international supply-chain and logistics services group, is seeking a highly organised and detail-oriented Supplier Vetting Administrator to manage and maintain its supplier vetting system.

The successful candidate will be responsible for ensuring supplier records are complete, accurate and verified in accordance with internal policies and UAE regulatory requirements. The role involves coordinating supplier onboarding and due diligence processes, conducting document and compliance checks, monitoring document validity and maintaining accurate records to support regulatory compliance and audit readiness.

Based in Colombo, the successful candidate will provide administrative support to UAE operations while working closely with regional colleagues, suppliers and internal stakeholders.

• →Process requests for new supplier registrations and additional services, checking for duplicate records, accepting or rejecting requests with documented reasons, and classifying services according to their level of criticality.
• →Conduct supplier risk assessments in collaboration with requesters and issue due diligence questionnaires to suppliers providing critical services, following up to ensure timely completion.
• →Review and validate submitted questionnaires and supporting documentation, requesting clarification or additional information where necessary.
• →Conduct mandatory tax authority verification of local UAE suppliers before submitting any supplier approval requests. This includes verifying trade licences, tax registrations, authorised representative identification, bank letters, proof of business address and consistency of legal names and addresses.
• →Place suppliers on hold until all mandatory verification and compliance requirements have been completed.
• →Monitor supplier document expiry dates, request updated documentation and conduct repeat verification every 12 months for active local suppliers.
• →Screen supplier legal entity names and bank details against OFAC and EU sanctions lists, escalating any potential matches immediately.
• →Maintain accurate supplier records, coordinate three-yearly supplier re-evaluations and deactivate inactive suppliers following confirmation from the Finance team.
• →Maintain complete and audit-ready supplier vetting documentation and provide support during internal, external and tax authority audits or reviews.
• →Act as the primary point of contact for supplier vetting enquiries from internal requesters, Finance teams and external suppliers.
• →Prepare regular reports on pending requests, verification progress, expired documentation and supplier onboarding turnaround times.
• →Identify recurring issues and recommend improvements to supplier vetting processes and administrative procedures.
• →Accept or reject supplier registration and service requests, providing appropriate justification.
• →Place suppliers on hold pending completion of required verification and compliance checks.
• →Update and maintain supplier records.
• →Deactivate or reactivate suppliers with appropriate justification.

• Bachelor's degree in Business Administration, Commerce, Supply Chain Management or a related field.
• 2–3 years of relevant experience in Supplier/Vendor Management, Procurement Administration, Compliance, Finance Operations or a similar role.
• Good command of written and spoken English, with the ability to communicate professionally with suppliers and internal stakeholders in the UAE.
• Confidence in using web-based systems and Microsoft Excel.
• Basic working knowledge of Know Your Customer (KYC) procedures, supplier due diligence or sanctions screening would be an added advantage.
• Strong understanding of compliance requirements and the ability to follow regulatory procedures consistently.
• High level of integrity, confidentiality and accountability.
• Strong administrative, organisational and documentation management skills.

• Attention to Detail
• Ethics and Integrity
• Effective Communication
• Time Management
• Knowledge of Laws and Regulatory Requirements
• Professionalism and Forthright Diplomacy
• Computer Literacy and Systems Proficiency
• Accuracy and Accountability
• Organisational and Administrative Skills