Bookkeeper & Property Management Administrative Assistant

Position Overview We are seeking a detail-oriented, organized, and dependable Bookkeeper & Administrative Assistant to support a growing property management company. The ideal candidate will have a strong bookkeeping background, excellent organizational skills, and the ability to manage financial records accurately while assisting with general administrative tasks. This is an excellent opportunity for someone who enjoys working independently, establishing organized processes, and growing alongside a developing business. The position will initially be part-time, with the potential to expand as the company's property portfolio and operational needs grow. Key Responsibilities Bookkeeping & Financial Administration (Primary Focus) Maintain accurate financial records, including income, expenses, and profit-and-loss reporting. Enter, organize, and track invoices and vendor payments. Record property-related transactions and maintain organized financial documentation. Assist with account reconciliations and monthly financial reporting. Monitor outstanding invoices and flag discrepancies or missing information. Ensure financial records are accurate, current, and easily accessible. Work within Remote Landlord property management software to maintain relevant financial information. Property Management Administrative Support Assist with preparing, organizing, and maintaining property-related documentation. Research housing-related forms, requirements, and administrative procedures. Help organize maintenance requests and track follow-up items as directed. Maintain records of vendor communications, appointments, and property-related activities. Assist with completing administrative forms and preparing documents for management review. Communicate with local housing authorities, vendors, or other third parties when necessary. Provide general administrative support to the property owner and management team. Organization & Process Support Maintain organized digital records and filing systems. Track deadlines, outstanding tasks, and required documentation. Identify opportunities to improve administrative workflows. Provide regular updates on completed assignments and outstanding priorities. Adapt to additional administrative responsibilities as the business grows. Required Qualifications Previous professional experience in bookkeeping, accounting support, or financial administration. Proficiency in managing invoices, expenses, financial records, and profit-and-loss statements. Strong working knowledge of Microsoft Excel or Google Sheets. Excellent attention to detail and accuracy. Strong written and verbal English communication skills. Ability to work independently and manage multiple responsibilities. Strong organizational and time-management skills. Comfortable learning and working with cloud-based software. Ability to handle sensitive financial and business information confidentially. Reliable internet connection and a professional remote working environment. Preferred Qualifications Previous experience supporting a property management or real estate company. Familiarity with Remote Landlord or similar property management software. Experience with QuickBooks, Xero, or comparable bookkeeping platforms. Understanding of rental income, property expenses, vendor invoices, and basic property accounting. Familiarity with housing-related forms and administrative documentation. Experience coordinating with vendors, housing authorities, or property management teams. Software & Tools Candidates should be comfortable using or learning: Remote Landlord (primary property management platform) Microsoft Excel and/or Google Sheets QuickBooks or comparable accounting software Google Workspace or Microsoft Office Email and digital document management systems WhatsApp, RingCentral, or similar communication tools Ideal Candidate Profile The ideal candidate is someone who takes ownership of their work, values accuracy, and is comfortable supporting a growing business. We are looking for someone who can establish reliable bookkeeping processes while remaining flexible enough to assist with administrative responsibilities as needed. While previous property management experience would be beneficial, strong bookkeeping skills, reliability, and attention to detail are the highest priorities. Position Growth The role will initially focus on supporting bookkeeping and administrative operations for a newly acquired property. As the business expands, there may be opportunities to increase working hours and take on additional responsibilities related to financial administration and property management support. The position is intended to work closely with the property owner and existing onsite property management personnel, rather than serve as the primary point of contact for residents.