Project Manager (Contract), Partnerships - UK

LondonFreelancemid

OperationsProject Manager

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Overview

ABOUT US Sofar Sounds is a global community that connects artists and audiences through unique and intimate experiences. Sofar shows transform everyday spaces — from living rooms and rooftops,

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OperationsProject Manager

Sofar Sounds is a global community that connects artists and audiences through unique and intimate experiences. Sofar shows transform everyday spaces — from living rooms and rooftops, to boutiques and museums — into captivating venues for intimate gigs, creating inclusive experiences that bring people closer together. Founded in London in 2009, Sofar creates space where music and arts matter in 400 cities around the world.

Our global team is distributed across the US and UK, and is backed by some of the best-known consumer industry investors (TCG, Battery Ventures, Union Square Ventures, Octopus and others).

Sofar’s Partnerships team builds and delivers branded music programs for some of the world’s most recognized brands — from one-off activations to multi-market, multi-event campaigns. As we scale our slate of partner programs across the UK and Europe, we’re building a flexible pool of contract Project Managers we can plug into specific campaigns as they come through the door.

We’re looking for experienced PMs based in London who can take a signed deal from kick-off through event delivery and final wrap report. You’ll be the operational engine behind a partnership campaign — owning the timeline, the budget, the media plan delivery, the content calendar, and the show-day execution. You’ll work hand-in-hand with our Sales lead, Finance, local Sofar teams, and external client stakeholders to deliver flawless programs that meet (and beat) brand objectives.

This is a contract role within a project-based pool. We’ll match contractors to campaigns based on availability, geography, and program complexity.

Own the post-sale kick-off process — lead the internal handover with Sales, build the internal kick-off deck, and run the external client kick-off call

Set up and maintain the campaign’s project plan, internal Slack channel, and stakeholder workflows from day one

Build the campaign budget in the Budget Tracker, drive sign-off with Finance, and stay accountable for tracking allocated costs, active projections, and final actuals

Approve all expenses and manage vendor invoicing through to final reconciliation

Deliver and track performance against the internal media plan — paid and organic across YouTube and Meta

Working with our Head of Content, ensure seamless content delivery across the full campaign arc: pre-show ticket promotion and local posts, live show-day capture, and post-show recap videos, performance edits, and reporting

Work with our local teams to book and contract venue, artist, production and events staff

Act as the day-to-day project lead for the client — setting communication norms, managing approval cycles, and keeping everyone aligned on timeline and milestones

Deliver the final campaign wrap in collaboration with Sales lead: content recap, dashboard, and metrics reporting against KPIs

Bring operational rigor and a calm hand to a fast-moving cross-functional team — holding Sales, Finance, local teams, marketing, and creative accountable

You have 3–7+ years of project or program management experience — ideally in branded events, experiential marketing, music, agency-side production, or partnerships delivery

You’ve owned campaigns end-to-end before, from contract signature through final wrap report, and you’re comfortable being the single point of accountability for delivery

You’re financially fluent — you can build and manage a campaign budget, track projections vs. actuals, and partner cleanly with a Finance team for sign-off

You understand how paid and organic media plans come together — platforms, impressions, CPV, added-value items — and you can track delivery against committed numbers

You’ve produced live events (music a plus, but not required) and know what it takes to make show day go smoothly — venue, artist, crew, MC, run of show, contracts, briefs

You work fluently in Google Workspace, and Slack, and you instinctively reach for clarity when things get ambiguous

You’re an excellent client-facing communicator — you can lead a kick-off, hold a hard line on scope, and present a wrap report with equal confidence

You’re comfortable managing multiple workstreams in parallel and partnering with creative, marketing, finance, and local operations teams simultaneously

You’re available for contract work and energized by a flexible, project-based engagement model — we may staff you on a single campaign or several, depending on your bandwidth

You are based in London and have working knowledge of the UK and European live events, brand partnership, and experiential landscape