64133488901 - Office Admin

Manage diaries, appointments, timesheets and expenses;

Prepare and distribute correspondence, documents and forms;

Maintain digital filing systems to ensure documents are easily accessible;

Handle sensitive information with confidentiality and discretion;

Book and cancel travel arrangements, hotels, flights, car hire etc.;

Document control and administrative support on projects;

Assist in the recruitment and induction of new staff;

Maintain business policies and accreditations as required;

Coordinate training, events and staff meetings;

Assist with completion of risk assessments as required;

Responds to information requests and completes renewal tasks as required;

Manage and renew company insurance documents;

Maintain accident records and report as required;

Complete personal and business expenses and associated tasks;

Organise and attend team meetings to include taking minutes and managing actions;

Update marketing materials and business collateral to include online content as required;

Manage office supplies inventory and place orders as necessary;

Provide general administration support to staff as required.

GCSE A*- C English and Maths;

Administration and or PA experience;

Competent IT skills;

Proficiency in MS office (Excel/Word/PowerPoint);

Excellent communication and interpersonal abilities;

Self-motivated with highly accurate administration and organisational skills;

Ability to multitask and prioritize tasks effectively in a fast-paced environment;

Great attention to detail and understanding of quality control;

Independent thinker and decision maker, proactive in their approach to complete tasks;

Works on own initiative, with a positive can-do attitude;

A team player with a real willingness to help others;

Takes ownership and pride in their work;

A genuine desire to learn new skills.

Preferably 2 years of previous administration/document control experience;

Familiar with EDMS software; Aconex, Asite, ViewPoint 4P, EIDA, Autodesk BIM360;

Has previous experience of working in the Telecommunications/Construction industry.