Bookkeeper (P/T) - 67734606656

• Location: Fully remote
• Schedule: Part-time, a fixed 20 hours per week, with a clear path to full-time as the firm grows
• Hours: Must overlap with U.S. business hours (morning or evening U.S. shift both work)
• Systems: QuickBooks Online exclusively
• Reports to: Founder & CEO

We are a rapidly growing U.S.-based boutique bookkeeping firm serving small business owners and nonprofit organizations. Our clients come to us for clean, accurate books and the peace of mind of knowing their finances are truly handled.

We work exclusively in QuickBooks Online. Our services cover monthly reconciliations, month-end financial statements, catch-up and cleanup projects, payroll support, and sales tax. Our client base spans industries including construction, nonprofits, professional services, restaurants, and e-commerce.

We are a small, close-knit team. Integrity, discretion, and genuine care for every client are at the center of how we work. As we take on more clients, we are adding a skilled bookkeeper to help us keep delivering at the level our clients expect.

Our founder still handles much of the monthly bookkeeping personally. That needs to change so she can focus on growing the firm and serving clients. This role takes over the day-to-day work of keeping client books accurate and closed on time.

This is not a data-entry or categorization role. We need someone who can own the full month-end close cycle. That means reconciling accounts, then reviewing the profit and loss statement and balance sheet with a critical eye to catch what doesn't look right. You'll spot a misclassified expense, an unreconciled balance, or a number that doesn't match last month, and you'll dig in to fix it before anything reaches the client.

You'll work across multiple client files, each with its own chart of accounts and deadlines. The role starts at 20 hours per week. As the firm brings on more clients, it is expected to grow into a full-time position.

Month-End Close & Review

• →Own the full monthly close for an assigned group of client files, from first transaction to final statements
• →Review each client's profit and loss and balance sheet for errors, unusual balances, and month-over-month swings, then investigate and resolve discrepancies
• →Prepare accurate month-end financial statements ready for the founder's review
• →Keep a documented close checklist for each client and note open items or variances clearly

Reconciliation & Transaction Management

• →Reconcile bank, credit card, and loan accounts monthly
• →Categorize income and expenses consistently against each client's chart of accounts
• →Maintain the general ledger, including adjusting journal entries where needed
• →Manage bank feeds and rules in QuickBooks Online so files stay clean between closes

Cleanup, Catch-Up & Year-End

• →Work through catch-up and cleanup projects on new client files that arrive behind or disorganized
• →Prepare year-end ready books for each client's CPA, including 1099 tracking
• →Support payroll and sales tax tracking for clients on expanded service plans

Communication & Process

• →Flag questions on missing documents or unclear transactions early, rather than guessing
• →Keep the founder informed on close status across all client files
• →Help build and improve SOPs as the firm adds clients and team members

• 3+ years of hands-on bookkeeping for U.S. small businesses
• Daily working fluency in QuickBooks Online
• Proven experience owning a full month-end close independently, beyond categorizing and reconciling
• Able to read a profit and loss statement and balance sheet and identify what is wrong and why
• Experience managing books for multiple clients or entities at the same time
• Strong written and spoken English for clear updates and questions
• Available for a fixed 20 hours per week with overlap during U.S. business hours

• Prior experience at a U.S. bookkeeping or accounting firm, working client files under a reviewer
• QuickBooks Online ProAdvisor certification
• Industry experience in one or more of: construction (job costing), nonprofits (fund and grant tracking), law firms (trust account reconciliation), restaurants, or e-commerce
• Experience with payroll processing, sales tax filings, and 1099 preparation
• Degree or coursework in accounting or finance
• Interested in growing into a full-time role

You are:

• Meticulous, and your reconciliations tie out the first time
• Naturally skeptical of numbers that don't look right, and you dig until you know why
• Comfortable owning a close end to end without someone checking every step
• Organized enough to keep several client files moving on different deadlines without crossing wires
• Quick to ask a clear question instead of guessing on a client's books
• Discreet and trustworthy with sensitive financial information
• Looking for a long-term home with a growing firm, not a short-term side project