C.G - LATAM Executive Virtual Assistant - 60671850034

Role: LATAM Executive Virtual Assistant

Priority Location: LATAM

Working Hours: To start 8a-4p PST- In June hours will change to 9a-5p EST

Type of contract: Independent Contractor 

Type of job: Remote

Start date: ASAP 

About the Company:   Award-winning Book PR agency dedicated to elevating authors and bringing their stories to the global stage.

About the Role: Seeking a highly organized, polished, innovative, self-driven, energetic and proactive Executive Virtual Assistant to provide high-level support to the CEO and a roster of prestigious clients. This is a critical role that requires a blend of project management and impeccable communication. This is a position for a "closer"—someone who doesn't just manage a list but actively pushes projects forward. You will be at the heart of the operations, helping authors bring their stories to the stage.

Key Responsibilities:

• Inquiry Management: Act as the primary gatekeeper; you must stay "on top" of all incoming and outgoing inquiries, ensuring no communication falls through the cracks and responses are timely and professional.
• Bookings: Manage at least 20 - 30 bookings daily.
• Calendar & Stakeholder Management: Own the schedules for the CEO and  clients, ensuring seamless transitions between meetings, media appearances, and deadlines.
• Media Kit Project Management: Work directly with the graphic designer to oversee the creation of professional media kits, ensuring they align with client branding and are delivered on schedule.
• Author Support & ARC Distribution: Manage the strategic distribution of digital ARCs (Advance Review Copies) to reviewers and influencers, maintaining meticulous records of who has received what.
• Media Coordination: Handle the distribution of essential materials to guest hosts and external stakeholders.

Qualifications:

• Overall Experience: 4 years’. 
• Communication: Fluent in English, professional speaking voice and a "client-first" attitude.
• Administrative Excellence: High attention to detail with a focus on meticulous recordkeeping and professional proofreading.
• Project Management: Proven ability to multitask and manage creative workflows (specifically working with designers).
• Ethics & Professionalism: Require a confident, ethical individual who can represent the CEO with poise and integrity.

Nice to have: 

• Previous client-facing experience where you were the direct point of contact for high-level stakeholders.