Construction Drawing Processing Assistant for Moderno Construction Management - 18926

Location: Fully Remote
Time Zone Requirement: Must be able to overlap with U.S. business hours (EST preferred)
Department: Operations / Pre-Construction
Reports To: Project Manager / Operations Lead

We are a custom home building company specializing in high-quality residential construction projects across the United States. Our work focuses on delivering thoughtfully designed, detail-oriented homes while maintaining efficiency, accuracy, and strong communication throughout the building process.

We operate in a fast-paced, deadline-driven environment where precision and organization are critical. Our team collaborates closely across design, operations, and construction to ensure every project moves smoothly from concept through completion.

We pride ourselves on:

• High attention to detail in every phase of construction
• Efficient and well-documented operational processes
• Strong communication across teams and stakeholders
• Delivering a premium client experience

We are seeking a highly organized and detail-oriented Construction Drawing Processing Assistant to support our pre-construction and operations workflows.

This role is critical in ensuring construction drawings, project documentation, invoices, and operational data are accurately processed, tracked, and maintained. You will work closely with project managers and internal teams to keep projects moving forward without delays caused by administrative gaps or data inconsistencies.

This position is ideal for someone who thrives in structured, process-driven environments, is highly proficient in administrative operations, and has strong experience working with spreadsheets, documentation, and invoicing systems.

• Review, organize, and process construction drawings and related documents
• Ensure all plans are properly labeled, stored, and version-controlled
• Track revisions and maintain up-to-date records across projects
• Coordinate with internal teams to ensure documentation accuracy and completeness

• Provide day-to-day administrative support to project and operations teams
• Maintain organized digital filing systems for all project-related materials
• Assist in creating and improving operational workflows and documentation processes
• Support project tracking and status updates across multiple jobs

• Review, process, and track invoices related to construction projects
• Ensure accuracy of billing data and alignment with project scope
• Coordinate with internal teams to resolve discrepancies or missing information
• Maintain clear records for financial tracking and reporting

• Build, maintain, and update Excel spreadsheets for project tracking and reporting
• Track key project metrics, timelines, and financial data
• Ensure data accuracy and consistency across systems
• Generate reports to support decision-making and operational visibility

• Communicate effectively with project managers, vendors, and internal stakeholders
• Follow up on missing documentation, approvals, or required inputs
• Help ensure projects stay on schedule by removing administrative bottlenecks

• 5–9 years of experience in administrative, operations, or project support roles
• Experience working with construction, architecture, or engineering documentation (preferred)
• Strong experience managing invoices, billing processes, or financial tracking
• Advanced proficiency in Microsoft Excel (data tracking, formulas, organization)
• Proven ability to manage multiple tasks and deadlines simultaneously
• Strong attention to detail and accuracy in all work
• Excellent written and verbal English communication skills

• Advanced Microsoft Excel (required)
• Google Workspace (Docs, Sheets, Drive)
• Experience with project management or construction software (a plus)
• Comfortable working across multiple systems and tools simultaneously

• Experience in residential construction or custom home building
• Familiarity with construction drawings, blueprints, or plan sets
• Experience with accounting or invoicing platforms (QuickBooks or similar)
• Background working with U.S.-based companies or clients
• Process improvement or operations optimization experience

• Reliable high-speed internet connection
• Backup power solution (highly preferred)
• Modern computer capable of handling multiple applications simultaneously

• Fully remote role
• Fast-paced, deadline-driven environment
• Highly detail-oriented and process-focused work
• Collaborative, team-oriented culture

Monday – Friday
U.S. business hours (EST preferred overlap)
(Exact schedule to be confirmed based on team needs)

• Detail-obsessed and highly organized professionals
• Strong administrative operators who enjoy structured work
• Excel power users who love working with data and tracking systems
• Process-driven individuals who thrive on accuracy and efficiency
• Reliable team players who proactively solve problems

• Not a creative or design-focused role
• Not a field/construction site position
• Not a light administrative role — this requires high ownership and precision

We are committed to building a diverse and inclusive team and welcome candidates from all backgrounds who meet the role requirements.