Executive Assistant to the CEO - 62619526284

Role: Executive Assistant to the CEO

Priority Location: PH, South Africa

Working Hours: 9am - 5pm EST

Type of contract: Independent Contractor 

Type of job: Remote

Start date: ASAP

About the Company: Private equity and venture-style holding company that owns and operates a portfolio of businesses across healthcare and software. In addition to actively acquiring and investing in companies, provides centralized management and support services — including finance, HR, legal, and marketing — across its portfolio. We operate lean, move fast, and hold ourselves to a high standard across everything we do.

About the Role: ​​​​​​​

We are seeking an exceptional Executive Assistant to serve as the right hand to our CEO, supporting multiple businesses in a fast-paced, high-growth environment. This is not a traditional administrative role — we're looking for a strategic, highly proactive professional who anticipates needs, solves problems before they arise, and keeps the executive operating at peak efficiency.

The ideal candidate has experience supporting C-suite executives, thrives in dynamic environments, demonstrates sound business judgment, and is comfortable handling confidential information with the highest level of professionalism.

Key Responsibilities:

• Manage and optimize a complex executive calendar across multiple businesses
• Prioritize meetings, appointments, and competing commitments
• Coordinate internal and external meetings across multiple time zones
• Anticipate scheduling conflicts and proactively recommend solutions
• Arrange travel, accommodations, and detailed itineraries when required

• Draft, proofread, and manage professional email correspondence on behalf of the CEO
• Screen and prioritize incoming communications
• Ensure timely follow-up on outstanding action items
• Prepare meeting agendas, presentations, and briefing documents

• Act as a trusted business partner to the CEO
• Monitor priorities and proactively identify opportunities to improve efficiency
• Track projects, deadlines, and key deliverables
• Coordinate cross-functional communication between internal and external stakeholders
• Maintain strict confidentiality at all times

• Review and summarize P&L statements, balance sheets, and business performance reports to support executive decision-making
• Assist with executive reporting and preparation of business documentation
• Support operational planning and executive decision-making

• Maintain organized digital filing systems
• Create professional documents using Microsoft Office
• Coordinate meetings through Microsoft Teams and Outlook
• Manage executive records and documentation
• Support day-to-day operations across HRIS platform, Rippling

Qualifications:

• 2–5+ years' experience supporting a CEO, Founder, President, or other C-suite executive
• Demonstrated experience managing complex executive calendars
• Strong financial literacy with the ability to understand business financial statements including P&Ls and balance sheets
• Exceptional written and verbal English communication skills
• Outstanding organizational and time-management abilities
• High attention to detail
• Ability to work independently with minimal supervision
• Strong problem-solving skills and sound business judgment
• Proven ability to handle confidential information professionally

Nice to have: 

• Experience supporting a founder or executive at a private equity, venture capital, or multi-entity holding company
• Familiarity with CRM or deal tracking tools
• Experience coordinating across multiple companies or entities simultaneously
• Prior remote work experience supporting a US-based executive on Eastern Time hours
• Working knowledge of Rippling or a comparable HRIS platform