Executive Assistant/Project Coordinator (LatAm/SA) - 49039804246

Position : Executive Assistant / Project Coordinator

Work Hours (Client) : Monday to Friday - 9 am - 5pm EST Full-time, Permanent    

Pay Range : $1300 - $1700/month (varies based on skill set and experience level)

Location of Search : LATAM or South Africa ​

​​​​​​​​​​Work Location: This role is fully Remote

Role Overview:

We’re looking for a highly organized, tech-savvy Executive Assistant / Project Coordinator to support two early-stage startups, as well as provide occasional personal and family-related support. This is a full-time, high-impact role for someone who thrives in fast-moving environments, can juggle multiple workstreams, and proactively keeps projects on track.

You will work closely with the founders—who are managing two startups, a tight launch timeline, and a growing list of personal and professional responsibilities. This role goes far beyond traditional virtual assistance; it requires strong project coordination skills, excellent communication, and the ability to seamlessly switch contexts throughout the day.

​Duties and Responsibilities:

Executive & Business Support

• Manage day-to-day administrative tasks across two early-stage startups.
• Track priorities, deadlines, and follow-ups using tools like Asana or similar project management platforms.
• Coordinate meetings, calendars, travel, and logistics.
• Support operations and administrative workflows as needed.
• Help keep the founders organized and ahead of schedule.

Project Coordination

• Handle multi-step workflows with minimal guidance.
• Keep projects moving by following up with the right people, clarifying tasks, and ensuring nothing falls through the cracks.
• Support a variety of workstreams, including upcoming launch activities
• Collaborate with a broader volunteer team within one of the startups.

Personal Support

• Assist with personal admin tasks for the founders and their family (e.g., insurance items, travel booking, errands, scheduling).
• Occasionally support the founders’ family members with tasks such as tech troubleshooting, document management, and admin tasks.

Minimum Qualifications:

Language requirement: English Communication Skills

Education: Bachelor's Degree (advantageous)

Experience: 3+ years of experience in an admin related role

• 3+ Experience as an EA, project coordinator, or similar hybrid role.
• Strong familiarity with project management tools (e.g., Asana, Trello, Notion).
• Experience in early-stage or fast-paced startup environments is a plus.
• Exceptional organization and ability to manage many moving pieces.
• Experience managing complex workflows.
• Tech-savvy, comfortable adopting new tools quickly.
• Strong initiative and ability to anticipate needs before being asked.
• Skilled in communication, follow-through, and prioritization.
• Comfortable working independently.