Project Coordinator/Assistant Project Manager (MEP / HVAC Focus) 2 of 2) - 58254804902 - 18706

Location: Remote (LATAM)
Compensation:

• LATAM: USD $1,700 – $2,300/month (DOE at client's discretion)

Industry: Construction (Mechanical, Electrical, Plumbing – HVAC Focus)
Schedule: Full-time, with U.S. business hours overlap

A growing U.S.-based construction firm specializing in mechanical systems, with a strong focus on HVAC and MEP projects. The company supports a range of commercial and industrial builds and operates in a fast-paced, deadline-driven environment where accuracy, coordination, and responsiveness are critical to project success.

We are hiring a Project Management Coordinator to support the execution of construction projects, with a focus on MEP and HVAC-related workstreams.

This is not a senior project manager role. Instead, this position focuses on coordination, documentation, bid support, and vendor communication, working closely with internal project managers.

The ideal candidate has a background in construction and understands how to read project documentation, support bid processes, and coordinate across vendors and subcontractors.

• Organize and maintain project documentation across internal filing systems and shared drives
• Ensure all project records are accurate, complete, and easily accessible
• Assist in tracking project progress and maintaining internal databases

• Assist in preparing bids and project proposals
• Compile required documentation and ensure bid packages are complete
• Submit bids and budgets in alignment with strict deadlines

• Communicate with vendors and subcontractors to gather pricing and project details
• Follow up to ensure timely responses and complete submissions
• Support sourcing of cost-effective solutions aligned with project requirements

• Review vendor pricing to ensure alignment with project scope
• Flag discrepancies, missing scope elements, or inconsistencies
• Support the team in ensuring bids are accurate and complete before submission

• Maintain an up-to-date database of prospective and active projects
• Track bid status, timelines, and key milestones

• Provide support across project management and office functions as needed
• Assist with ad hoc coordination tasks to support project delivery

• Background in construction, with exposure to MEP or HVAC projects
• Experience in project coordination, estimating support, or bid administration
• Ability to read and interpret basic construction documents or project scopes
• Strong organizational skills with attention to detail in documentation and pricing
• Experience working with spreadsheets and internal tracking systems
• Comfortable communicating with vendors and subcontractors

• Direct experience supporting mechanical or HVAC contractors
• Exposure to bid preparation, RFQs, or subcontractor coordination
• Familiarity with construction workflows and project lifecycles

• Highly organized and process-driven
• Strong follow-through and accountability
• Clear and professional communication skills
• Ability to manage multiple deadlines in parallel
• Proactive in identifying gaps or issues

You are a detail-oriented project coordinator with a background in construction who enjoys supporting teams behind the scenes. You are comfortable working with vendors, tracking multiple moving parts, and ensuring nothing falls through the cracks.

You thrive in structured environments where accuracy and timeliness directly impact project success.

This role plays a critical part in ensuring projects are properly scoped, priced, and submitted on time. By supporting bid preparation, vendor coordination, and documentation, you enable the project management team to focus on execution and delivery.

This is a high-impact support role with strong potential to grow into more senior project management responsibilities over time.