Project Coordinator / Systems & Process Builder - 18409

Job Title: Project Coordinator / Systems & Process Builder
Type: Full-time, Independent Contractor
Location: Remote
Work Hours: 9 am to 5 pm ET

We are an industrial manufacturing startup looking for a Project Coordinator / Systems & Process Builder to help design, implement, and improve internal systems, workflows, and operational processes across the business.

The role exists to support the development of scalable and efficient ways of working across the company, including systems, workflows, automations, and structured processes. This will help reduce manual, paper-based work and improve operational efficiency as the business grows.

The ideal candidate is someone who enjoys solving problems, working across different parts of a business, and helping turn unclear challenges into structured, workable solutions.

• →Collaborate with leadership to identify operational challenges and inefficiencies
• →Take ownership of defined problem areas, explore solutions, and propose implementation approaches
• →Build and improve systems, workflows, and operational processes
• →Identify and recommend tools or platforms to support business needs and close system gaps
• →Support data-related work including organizing, cleaning, and structuring data for practical use
• →Develop structured approaches, formulas, or models to streamline recurring business tasks
• →Identify manual processes and explore opportunities for automation or optimization
• →Coordinate projects involving internal stakeholders and external vendors
• →Track progress, follow up with relevant parties, and ensure execution of initiatives
• →Assist with operational tasks where required, including documentation, data entry, and SOP creation

• Tech-savvy and comfortable working with systems (not necessarily a developer or coder)
• Entrepreneurial mindset with strong business awareness
• Naturally curious, resourceful, and eager to learn

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• Strong problem-solving and critical thinking abilities
• Comfortable working in environments where processes are still being built
• Able to communicate clearly and simplify complex ideas

• Proficiency in Microsoft Office Suite
• Experience working with systems (setup, optimization, or integration)
• Experience handling data (cleaning, structuring, organizing for business use)
• Understanding of workflows and project coordination/management
• Strong written and verbal communication skills
• Familiarity with AI tools, including:
  • Understanding of prompting
  • Ability to use AI tools to improve output quality and problem-solving (not just template generation)

• Experience with Odoo (ERP)
• Exposure to manufacturing or industrial environments

• Operational problems are clearly structured and translated into workable solutions
• Systems and workflows are improved to reduce manual effort and increase efficiency
• Projects are coordinated effectively and move forward with minimal friction
• Information is clearly communicated across technical and non-technical teams
• Business processes become more organized, scalable, and repeatable over time