Real Estate Transaction Coordinator (VA) - 21130

• Set up and maintain transaction files from contract through closing
• Ensure every file is complete, compliant, and audit-ready
• Track key dates, contingencies, and deadlines across a high volume of concurrent contracts
• Follow up with clients, agents, attorneys, lenders, and title companies to collect outstanding documents and signatures

• Enter new listings and keep listing data accurate
• Update listing statuses — taking listings live/active, moving them to under contract, and closing them out
• Manage the full MLS lifecycle for each property accurately and on time

• Prepare and edit master fee sheets and commission details
• Verify all figures for accuracy before submission
• Maintain clean, accurate records for every transaction

• Communicate professionally with clients regarding document collection and file status
• Coordinate with the existing transaction coordinators and VA to balance workload
• Keep deals moving by staying ahead of what each file needs

• Prior experience supporting a U.S. real estate team or brokerage as a transaction coordinator, real estate VA, or transaction admin
• Solid working knowledge of the U.S. residential real estate transaction process, from contract to close
• Hands-on MLS experience — listing entry, status changes, and closeouts
• Exceptional organization and attention to detail, with a proven ability to manage many files at once without letting things slip
• Strong written and verbal English communication
• Reliable remote work setup (computer, high-speed internet, quiet workspace)

• Bilingual English/Spanish
• Experience supporting a high-volume team (50+ active contracts)
• Familiarity with transaction management and compliance platforms (e.g., Skyslope, Dotloop, Brivity, or similar)
• Experience preparing or editing commission/fee documents

You are:

• Highly organized and detail-obsessed, especially with deadlines, documents, and numbers
• Proactive — you follow up and close loops without being chased
• Calm and steady in a fast-paced, high-volume environment
• A clear, professional communicator with both clients and teammates
• Someone who takes ownership of their files and treats accuracy as non-negotiable