Real Estate Virtual Assistant - 20956

Role: Real Estate Virtual Assistant
Priority Location: Worldwide (LatAm, Philippines, South Africa)
Working Hours: Monday-Friday, 40hrs/week, 9AM-5PM US Eastern Time
Target Start Date: ASAP (Urgent Hiring)

The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.

About the Company:

A U.S.-based corporate housing provider that specializes in sourcing and  managing fully furnished housing for companies, government agencies, insurance  claimants, and construction teams working on out-of-state or temporary projects. 

About the Role:

The Real Estate Virtual Assistant is responsible for managing the client and property lifecycle from the moment a property is identified through lease signing, move-in, occupancy, and move-out. You will serve as the primary coordinator between: 

• Property owners / landlords 
• Clients / subtenants 
• Internal team members 
• Vendors and inspectors 

Your role is critical in ensuring a smooth, professional, and reliable experience for both  landlords and clients. 

Key Responsibilities:

Property Coordination & Leasing

• Coordinate and schedule property showings between landlords and clients
• Communicate with landlords regarding availability, lease terms, and requirements
• Assist with preparing and sending lease agreements and addendums
• Coordinate lease signing between StayNarami, landlords, and clients
• Track lease status and ensure all documents are completed and signed properly

Client Onboarding & Move-In Coordination

• Schedule move-in inspections and coordinate access with landlords and clients
• Ensure all move-in requirements are completed prior to occupancy
• Provide clients with move-in instructions and property information
• Ensure utilities, furnishings, and services are properly coordinated

Client Support & Ongoing Relationship Management

• Serve as the primary point of contact for clients during their stay
• Handle client requests, questions, and issues in a professional and timely manner
• Coordinate with landlords to resolve maintenance issues
• Track and follow up on maintenance and service requests
• Ensure high client satisfaction and professional communication at all times

Landlord & Vendor Coordination

• Communicate regularly with landlords regarding lease terms, access, and
• maintenance
• Coordinate vendors such as cleaners, inspectors, and maintenance personnel
• Schedule property visits, inspections, and service appointments

Administrative & CRM Management

• Maintain accurate records of all properties, clients, leases, and communications
• Update CRM systems, spreadsheets, and internal tracking tools
• Manage scheduling using Google Calendar or similar tools
• Maintain organized documentation of all lease agreements and related files

Qualifications & Skills:

• Minimum 3 years of experience as a Real Estate Virtual Assistant 
• Must currently work in real estate virtual assistance or have recent experience 
• Strong experience with lease coordination, scheduling, and client communication 
• Excellent written and spoken English 
• Strong organizational and multitasking skills 
• Ability to work independently and manage multiple properties and clients 
• Strong attention to detail 

Preferred/Nice to Have:

• Experience working with property managers, landlords, or corporate housing companies 
• Experience coordinating lease agreements and move-ins 
• Experience using CRM systems, Google Workspace, and property management tools 
• Experience supporting U.S.-based real estate businesses