Administrative Programs Officer I

• Develop and manage agency program-administrative function or associated processes, plans, and projects that include goals, funding sources, constraints, performance metrics and success criteria, and development, installation, and evaluation action steps; coordinate all aspects of the projects to ensure progress and adherence to plans.
• Manage the Short Time Compensation Program.
• Assist in the management of the Monday.com project management software system.
• Examine/monitor operations for compliance to policies, procedures, and processes to provide guidance to agency and create Standard Operating of Procedures (SOP’s) for agency divisions.
• Plan and coordinate special research and investigative assignments regarding functional and operational problems and issues to develop and recommend courses of action or corrective actions.
• Draft and review management proposals.
• Respond to requests for information and reports with extracted data from databases.
• Operate computer to perform word processing functions: types/transcribes, composes routine correspondence; formats, proofreads, and edits letters, reports, forms, or other materials from rough draft, corrected copy, or voice recording onto storage media.
• Serve as a liaison with agency staff, government officials, external partners, and the public.
• Record meeting minutes and perform transcription/dictation.

Knowledge of: administration and management principles and practices; business operations including payroll, purchasing and inventory; research and administrative survey techniques; personnel management practices; business computer and communication systems; departmental software programs/systems; technical processes and procedures; supervisory practices and techniques; work planning and organizing; federal and State laws and regulations that govern the work assigned.

Skill in: operation and maintenance of computer equipment and other office machines; using a variety of advisory and statistical data such as technical operating manuals, policies, procedures, financial and budgetary reports; prioritizing/organizing work; data analysis and problem solving.

Ability to: communicate in person, and by telephone, computer, email, and correspondence to exchange information and ideas and to promote agency needs, plans, and objectives; interpret policies, regulations, and other guidelines; interact with managers/employees of the employing agency, other governmental and organization representatives, and the public; handle confidential information with discretion.