Office Manager (Part-Time)

Financial institutions process billions of transactions every day across cards, ACH, wires, and third party aggregators. But most of that data is difficult to use. Descriptions are inconsistent, merchant names don't match, and categories vary by payment type.

Spade is a data and AI platform that turns messy transaction strings into structured, verified records — and gives teams the tools to act on it across authorization, attribution, analytics, and AI initiatives. Spade leads the market in terms of merchant coverage, matching accuracy, geolocation data, and speed of transaction enrichment. Customers such as FIS, Bilt, Mercury, and Stripe, alongside many other leaders in fintech and financial services, trust Spade's data to power personalized rewards programs, accurate spending rules, precise analytics, and innovative AI-powered features.

Spade is a fast growing, Series B company backed by industry experts and top tier investors (including Oak HC/FT, a16z, Flourish Ventures, Y-Combinator, and Gradient Ventures). We're a lean and execution-oriented hybrid team, passionate about building exceptional products for our growing customer base. We care deeply about diversity of background, experience, and opinion. We value empathy, curiosity, and passion, and strive to create an environment where individuals have autonomy and the ability to take ownership over their work.

Spade is looking for a part-time Office Manager to be the operational backbone of our NYC office. You'll work to create a positive, welcoming environment, both in-person and for remote employees, that enables all Spade team members to do their best work. You'll keep the space running smoothly, make sure the team has what they need, and ensure every visitor and new hire has a great first impression of Spade.

• Office operations: Maintain and restock office supplies, snacks, drinks, paper products, and cleaning supplies; keep common areas organized and fully functional at all times; provide light plant maintenance to keep the office feeling fresh
• Vendor and facilities coordination: Serve as the day-to-day point of contact for office vendors, service providers, and building management; coordinate maintenance and repairs as needed
• People and guest experience: Greet and log visitors, prepare desk setups for incoming employees, and ensure anyone walking through the door, whether a new hire or an outside guest, has a warm, seamless experience
• Team coordination: Support full-team logistics and programming, helping bring the team together both in-person and remotely
• Errands and ad hoc support: Run occasional errands and handle on-the-ground logistics as they come up

• 2+ years of prior office management or operations experience
• Someone who takes pride in the details and notices what needs to be done before being asked
• Comfortable working independently and managing their own time across a part-time schedule
• Strong communication skills and a warm, professional presence with guests and vendors
• Based in NYC with the ability to be in our Chelsea/Flatiron office for partial days, 4 days a week

Spade is an equal opportunity employer, committed to building a culture that is diverse, equitable, and inclusive. We believe that having people with different backgrounds, experiences, abilities, and perspectives not only helps us build the best products for our customers, but also helps us be the best version of ourselves.