Capital20d ago

Workplace Experience Coordinator (Facilities Coordinator)

Cyprus·LimassolOfficemid

OtherWorkplace Experience Coordinator

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Quick Summary

Overview

We are a leading trading platform that is ambitiously expanding to the four corners of the globe.

Technical Tools

OtherWorkplace Experience Coordinator

We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talented team.

Town Hall & Events Coordination:

Administer quarterly Town Halls and monthly social events in partnership with the social committee, managing logistics, invitations, and post-event feedback. If there are big offsite meetings you will be their first point of contact.

Workplace Experience & Continuous Improvement:

Own the day-to-day workplace experience for employees and guests by proactively identifying pain points, gathering feedback from new starters, leavers and office users, suggesting practical improvements to how the office operates.

Use feedback to refine onboarding, office setup, events and daily experience over time.

Event Management:

Own the facilitation of in office events & external events. HRBP team will approve and sign off on events to ensure global alignment and consistent employee experience.

Employee Lifecycle Management:

Coordinate with HR to carry out Health & Safety Building Tour for new joiners.

Office Operations:

Oversee mail collection, office groceries, supplies procurement, budget tracking, and expense reporting.

Coordinate visitor access, deliveries, and office moves in partnership with facility management (not owning hard FM works).

Make sure the office is clean, tidy and organised each morning.

Work closely with IT to ensure meeting rooms are set up each morning.

Vendor & Contractor Management:

Serve as primary liaison for cleaners, tech support, building management, and merchandise providers.

Verify invoices and forward to Finance, evaluate vendor performance and manage landlord and sublease tenant relations.

Record Keeping & Compliance:

Maintain internal documentation.

Archive forms and ensure emergency procedures are current.

Health & Safety:

Work with our OHS consultant to enforce workplace health and safety policies, manage emergency drills and training, and leverage your First Aid certification.

2–5 years of experience in Workplace Experience, Office Management, HR Operations, or Event Coordination.

Experience planning and delivering internal events (town halls, social events, offsites).

Experience supporting onboarding and offboarding processes (documentation, inductions, IT coordination).

Strong organizational and multitasking skills with attention to detail.

Ability to manage day-to-day office operations (supplies, meeting rooms, cleanliness, logistics).

Experience working with vendors, facilities, and external partners.

Strong stakeholder management and communication skills (HR, IT, Finance, employees, vendors).

Ability to collect feedback and implement continuous improvements to workplace experience.

Experience with budget tracking, procurement, and expense reporting.

Basic knowledge of workplace compliance, record keeping, and health & safety practices.

Proactive, problem-solving mindset with a strong service-oriented approach.

Business level proficiency in English or above (equivalent to B2 or above in CEFR).