Construction Office Admin - 19122

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Role: Construction Office Manager
Priority Location: Latin America and South Africa
Working Hours: 9AM - 5PM (Mon - Fri) EST
Salary Range: $1,500 - $2,500 USD ($) per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)
Type of contract: Independent Contractor 
Type of job: Remote

About the Company:

Wilson Builders is a family-owned, high-end residential remodeling company based in Jupiter, Florida, specializing in custom renovations and luxury home improvements throughout the surrounding region. Unlike large general contractors, Wilson Builders operates as a boutique, owner-led construction firm, where both craftsmanship and client experience are deeply personal. Every project is closely managed by the owners, with a strong emphasis on quality, communication, and accountability.

About the Role:

As our Office Manager, you are the glue that holds our business together. We are a family-owned team in Jupiter, Florida, that creates high-end custom homes, and we need someone to run a tight ship behind the scenes. You’ll be the go-to person for everything from QuickBooks and billing to permits and paperwork. This is a great role for someone who loves to be organized, enjoys working directly with owners, and wants to see exactly how their work helps build beautiful homes.

Key Responsibilities:

Primary Tasks

• Billing & QuickBooks management
• Email processing & organization
• Bill preparation & review
• Insurance audit report pulling
• Permitting & form management
• General ad hoc administrative tasks

Secondary tasks - as capacity allows:

• Construction document management
• Maintaining updated permitting files & plans
• Scheduling inspections

Required Qualification & Skills:

• Strong experience with QuickBooks (required)
• Minimum 2 years office management/back-end experience
• Experience in the construction industry (or open to learning)
• Strong administrative capabilities
• Familiarity with tools like Excel, BusyBusy, and (ideally) Bluebeam
• Highly organized with strong attention to detail
• Strong English communication skills (written and verbal)
• Comfortable working directly with business owners in a fast-moving, hands-on environment
• Passion for learning & growth mindset
• Ability to learn quickly & adapt

Preferred Qualifications & Skills:

• Estimating experience with blueprints/construction documents
• Office management diploma (not required)