People Compliance Administrator FTC

People Compliance Administrator | 14 months Fixed Term Contract | Manchester

Working hours and days – office based working Monday to Friday between 8am and 5pm (either 8-4 or 9-5)

Role purpose

The purpose of this role is to deliver high quality, efficient, and consistent support across the full spectrum of People Shared Services.  Sitting at the heart of the employee lifecycle, the role ensures that colleagues and managers receive timely, accurate and empathetic assistance on HR, payroll, benefits, compliance and workforce administration.

As part of the multi-skilled team, the role is designed to flex across different service areas, enabling agility, resilience and seamless coverage.   Team members are expected to develop broad capability, adapt quickly to changing priorities and collaborate to resolve queries.  

Duties and Responsibilities:

• Monitor and manage DBS checks, ensuring timely renewals and accurate record-keeping.
• Oversee visa applications and renewals, ensuring compliance with immigration laws and regulations.
• Track and maintain PIN/NMC registration dates, ensuring all relevant staff are registered and compliant.
• Manage mandatory training and compliance of it; chase necessary employees to ensure Spire Healthcare is 100% compliant. Maintain accurate and up-to-date records of all compliance-related activities.
• Liaise with relevant departments and external bodies to ensure compliance requirements are met.
• Provide regular reports on compliance status to senior management.
• Assist in the development and implementation of compliance policies and procedures.
• Support the People Shared Services with other administrative tasks as required.
• Ability to handle complex queries, complaints and following the escalation process.
• Manages own time and case load and works to meet SLAs and KPI’s. 
• Conduct regular audits to ensure compliance processes are being followed correctly.
• Frequently identifies process improvements and highlights solutions to Senior.
• Review process documentation and LWIs ensuring they are accurate and GDPR compliant.

Who we're looking for:

• At least 12 months experience of HR compliance administration and a strong understanding of DBS checks, visa regulations, and PIN/NMC registration processes is desirable.
• Willingness to study for CIPD level 5.
• Professional, able to work under pressure, enthusiastic and committed to working within their team to effectively support the needs of the business.
• Strong IT literacy, able to work across a range of systems including Microsoft Excel.
• Experience of high-volume administration, ideally in a People Shared Service Centre, ability to support team members, liaise with Key Stakeholders and manage colleagues in times of peak workload, holidays and other absences.
• Excellent communication skills at all levels, strong attention to detail, flexibility, complaints management and the ability to perform in a fast-paced complex and changing environment are integral to this role.
• Proven experience in a compliance or administrative role within an HR environment.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Strong attention to detail and accuracy in record-keeping.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• A proactive and flexible approach to work, with the ability to adapt to changing priorities.

We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• 35 days annual leave inclusive of bank holidays Pro Rata
• Employer and employee contributory pension with flexible retirement options
• ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
• Free Bupa wellness screening
• Private medical insurance
• Life assurance
• Free On-Site Gym
• Save an average of £50 per month with our free onsite car park

Our Values

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.