Surgery Buyer

The Surgery Buyer coordinates purchasing, replenishment, and inventory management of surgical supplies, instruments, and implants for operating room and procedural areas. This position supports surgical case readiness, cost-effective procurement, accurate inventory and utilization documentation, and timely resolution of supply issues. The Surgery Buyer collaborates with clinical teams, vendors, Supply Chain, and other departments while following organizational purchasing, quality, and regulatory requirements.

• 1.0 FTE - 40 hours per week
• Monday - Friday 
• 6:30 am - 3:00 pm

• Source, order, and replenish surgical supplies, instruments, and implants based on case schedules, physician preferences, and usage patterns
• Ensure timely delivery of all items required for scheduled and emergent surgical procedures
• Coordinate with vendors to confirm availability, obtain quotes, manage backorders, identify approved substitutes, and promptly communicate shortages, expected resolution dates, and potential case impacts to affected teams
• Use approved group purchasing contracts and organizational agreements; follow established approval processes for new products, substitutions, and product conversions
• Monitor surgical inventory and consignment stock, maintain appropriate PAR levels based on utilization and lead times, rotate stock, and reduce excess, obsolete, and expiring products
• Maintain accurate item, inventory, and purchasing records in the organization’s approved procurement and inventory management systems
• Work closely with OR schedulers and surgical staff to confirm equipment and item availability for upcoming procedures
• Proactively resolve supply issues that could impact surgery schedules or patient care
• Maintain and reconcile purchase orders, receipts, invoices, returns, credits, and related records; investigate pricing, quantity, and receiving discrepancies in accordance with organizational procedures
• Maintain accurate surgical supply and implant utilization documentation and reconcile applicable records to support timely patient charging, billing, and reimbursement; coordinate discrepancy resolution with clinical and Revenue Cycle teams within assigned responsibilities
• Coordinate with physicians, surgical staff, and approved vendor representatives regarding case-specific materials, implants, and instrument needs in accordance with vendor access policies
• Ensure purchased items meet all regulatory, infection control, and quality standards
• Comply with HIPAA, The Joint Commission, and internal protocols related to surgical inventory
• Use the organization's secure messaging platform in accordance with departmental protocols, including timely receipt and responses to communications
• Coordinate receiving, verification, stocking, and distribution of surgical supplies and implants in assigned areas, ensuring accurate inventory transactions and timely delivery
• Process and reconcile bill-only purchase orders and applicable implant transactions, validating usage documentation, pricing, and contractual compliance and resolving discrepancies with appropriate stakeholders
• Monitor and reconcile consignment inventory, including replenishment, ownership status, and accurate recording of usage and returns
• Required participation in physical inventory counts, independent recounts, variance investigations, and follow-up corrective actions
• Coordinate approved product conversions and inventory transitions with clinical staff and Supply Chain leader
• Participate in implementation, training, and ongoing improvement of procurement, inventory, and patient charging systems and associated workflows
• Perform other duties as assigned

• Quality assurance and accreditation standards
• Understanding of HIPAA regulations, patient confidentiality laws and patient rights
• Effective English communication in verbal and written format
• Knowledge of surgical implant documentation, bill-only transactions, consignment inventory, and purchasing reconciliation
• Quality work including attention to detail and accuracy
• Advanced computer proficiency
• General receiving and inventory process knowledge
• Carry out customer service standards
• Prioritize tasks effectively through managing workload based on urgency and importance
• Capacity to work independently and as part of a multidisciplinary team
• Continuously learn and improve through staying up to date on job specific trends, policies and new technologies
• Successfully demonstrate organization-wide performance review competencies

• Demonstrates eligibility for employment in the U.S.
• High school diploma or G.E.D. equivalent required
• Previous experience in supply chain in a hospital or healthcare environment or as a surgical technologist required
• Pallet jack certification within one (1) month of hire
• Previous inventory purchasing experience preferred
• Experience with healthcare purchasing, ERP or inventory systems, and surgical implant or consignment processes preferred
• Must possess a cell phone that interfaces with the organization’s secure messaging system

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws.  This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc.  Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization. 

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.