Project Coordinator

Keep Projects Moving — Build Your Career as a Project Coordinator at TAIT
Why TAIT?

• Project-Focused Role – Support environmental projects from planning through completion.
• Real-World Impact – Help keep projects organized and on schedule.
• Collaborative Culture – Work across project teams, vendors, and clients.
• Room to Grow – Build experience for future project management opportunities.

• Maintain and organize electronic project files, records, and project data
• Manage project documentation and filing through online platforms, client portals, and internal systems
• Assist with project cost tracking, unit pricing expenses, vendor purchase orders, and vendor invoice review
• Compile invoice supporting documentation and prepare project invoices for submission or upload to client supplier portals
• Support collections and accounts receivable activities by tracking outstanding project invoices and following up on payment status
• Coordinate project information and action items between project managers, field teams, internal departments, clients, vendors, and other external partners
• Maintain project trackers and compile project data into clear reports, summaries, and status updates
• Track multiple project priorities, deadlines, and deliverables in a fast-paced environment
• Provide dependable day-to-day support to project managers while working independently on assigned tasks
• Take on additional project coordination and operational support duties as needed

• At least 3 years of experience in project coordination, project support, administrative support, or a professional office environment.
• Strong proficiency in Microsoft Office, including Outlook, Word, and Excel
• Clear, professional written and verbal communication skills
• Proven ability to manage multiple priorities, deadlines, and follow-up items
• Excellent organizational skills and strong attention to detail
• Comfort working with project data, reports, invoices, and online systems
• Ability to work effectively both independently and as part of a project team

• This is a full-time, in-office position based in Santa Ana, CA
• Must be able to sit for extended periods, occasionally bend or reach overhead, and lift up to 10 lbs.
• Valid driver’s license and current automobile insurance.
• Must have access to a personal vehicle for occasional errands or deliveries

Salary and Benefits
Salary range for position: $22/hr. - $30/hr.