Administration Controller

South Africa·Cape Townmid

Finance & AccountingController

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Quick Summary

Key Responsibilities

Admin Finance Support Diligently maintaining and Overseeing of DC Operational Manning

Technical Tools

Finance & AccountingController

takealot.com, South Africa's leading online retailer, is looking for a highly talented Administration Controller to join our team in Cape Town.

We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.

Responsibilities

~1 min read

Diligently maintaining and Overseeing of DC Operational Manning Requirements
Collaborate closely with the finance department to track and manage expenses related to the Distribution Centre
Capture all invoices for consumables, stationery, uniform, labour, and any other ad hoc invoices.
Ensure all Purchase Orders are reconciled at the end of the month and accrual relating to the month are actioned.
Correspond with the Finance team where information is required for suppliers e.g. remittances, Non-payments, Urgent Payments.

When there is no current supplier
Assist with sourcing process
Obtain quotes on same specification required by DC manager
Ensure Monthly Supplier Statement are Cleared, all invoices for the DC has been Captured in financial systems,
Assist with ad-hoc team responsibilities including the Budget Process preparations.
Annual Budget process & long-term planning
Month end reporting on all DC expenditure with reports to finance

Oversee record keeping and reporting of time and attendance, and ensure data is accurate.
Ensure validation of Data in Jarrison - Loading and terminations
Ensure accurate Staff Changes
Ensure Timesheets and Payrolls are sent on time
Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces.
Manage office access control systems, maintaining accurate records of employee access for security and accountability.
Oversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance.
Support and oversee the smooth running of the Admin office.

Compile quarterly/monthly forecasts and Share regularly with Suppliers
Requisition of delivery, ensuring timeous and accurate delivery.
Monitor packaging inventory levels and update Usage report daily
Keep record of any deviations on deliveries and Quality of goods
Keep records of the monthly supplier meetings performance scorecards.
Give insights (usage, spent per item/supplier)
Collaborate with packaging/consumable controllers to ensure efficiency in the packaging/consumable department.
Creating Purchase Orders and ensuring all payments are made on time to suppliers.
Assist with month end financial reporting: analyse general ledger accounts and posting journals.
Assist with budget compilations.
Assist with RFP and RFQ processes during sourcing of new suppliers/business.
Update daily dashboards for Management.
Capture weekly ad-hoc invoices.