Limited Submissions Specialist

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

• →Bachelor’s degree or equivalent combination of education and experience.
• →Four years of program related experience including grant submission experience.

• Five years of program related experience, which includes grant submission experience.
• Ability to cultivate and maintain professional working relationships with people of all backgrounds.
• Ability to work in and contribute to a team, to seek information independently, and to prioritize duties.

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Maintains attention to detail and utilizes sound judgment.

Essential Duties/Tasks

• Coordinates the Limited Submission Program for Texas A&M University and serves as the Liaison to agencies and other System members on proposal submissions for programs that limit the number of proposals from an institution.
• Implements plans and coordinates logistical and administrative support for the Limited Submission Program.
• Analyzes requirements for the Limited Submission Program.
• Identifies limited submission opportunities, prepares and distributes the announcements to the University community, collects letters of intent and preproposals, implements the review and selection process.

• Shares messaging with appropriate stakeholder groups and reviews for accuracy.
• Confers with staff on program issues and recommends solutions.
• Provides outreach to limited submission awardees about proposal development support available on campus and matches them with appropriate support offices.
• Manages the Limited Submission email inbox and answers questions.
• Updates the Limited Submission Website, InfoReady, and internal databases.
• Maintains limited submissions webpage and prepares and issues the weekly newsletter.

• Interprets sponsor policies, rules, and regulations, and ensures they are followed.
• Recommends changes to internal Standard Operating Procedures to improve efficiency of the program.
• Interprets TAMUS policy governing the allocation of internal proposal submission seats and seeks approval for policy exceptions.

• Participates in workshops, conferences, and research to enhance job skills.
• Supports a personal professional development plan to sustain and evolve proficiency in digital learning environment practices.

• Helps maintain the integrity of data used to develop metrics and reports.
• Helps create presentation materials that communicate progress on program activities.

Why Texas A&M University?  

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month 

• Automatic enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time 

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.