Program Coordinator II

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

• →This position is funded from grant and/or contract funding, which is renewed through provisions of the grantor of the contract. Therefore, this position is contingent upon continuation of funding from these grants and/or contracts, as well as satisfactory job performance.
• →This role involves collaboration with researchers, government agencies, and external partners and may include access to confidential or restricted information.
• →This position will require some domestic travel to support network activities and events.

Essential Duties/Tasks

• Assists the Program Manager in planning and implementing monthly, quarterly, and annual activities.
• Schedules meetings; prepare agendas, meeting materials, and summaries.
• Maintains organizational records, databases, and other program documentation.
• Tracks action items and supports follow-up on network initiatives and deliverables.
• Assists with coordination of working groups and collaborative projects.

• Develops, edits, and disseminates communications for a variety of audiences, including network members, stakeholders, and the general public.
• Maintains and updates network websites, social media platforms, newsletters, and other communication channels.
• Ensures public-facing and internal communication materials are accurate, timely, and aligned with network goals.
• Identifies opportunities to increase network visibility and strengthen member engagement.

• Coordinates logistics for meetings, workshops, trainings, conferences, and other network-sponsored activities, including participant registration, scheduling, catering, materials preparation, venue coordination, and post-event follow-up.
• Assists with event communications, and participant support.
• Supports onsite event setup, execution, and post-event wrap-up activities.
• Maintains event timelines and ensures successful completion of network activities.

• Develops and maintains relationships with stakeholders.
• Seeks opportunities to expand collaborations with internal and external partners.
• Monitors activities and opportunities relevant to One Health, pandemic preparedness, agriculture, veterinary medicine, and related fields.

• Assists with reimbursements, purchasing activities, and other administrative transactions supporting network operations.
• Monitors expenditures and supports purchasing and travel-related processes.

Qualifications

• Bachelor's degree in biological sciences, animal science, agriculture, veterinary medicine, communications, public relations, public health, business administration, or a related field; or equivalent combination of education and experience.
• Four years of related experience in program coordination, communications, event planning, stakeholder engagement, administrative support, or related fields.

• Demonstrates interests in One Health, pandemic preparedness, veterinary medicine, agriculture, biocontainment research or related fields.
• Familiar with biocontainment research environments and biosafety and biosecurity principles.
• Familiar with or interest in zoonotic and emerging infectious diseases affecting livestock, wildlife, and public health.
• Familiar with, or interest in learning about, biosafety containment levels, including BSL-2, BSL-3, BSL-3Ag, BSL-4, and BSL-4Ag facilities and operations.
• Experience planning, coordinating, and delivering professional meetings, workshops, trainings, conferences, educational programs, or other workforce development activities.
• Experience writing and editing materials for a wide range of audiences.
• Experience maintaining websites, social media platforms, newsletters, or other communication channels.
• Experience preparing reports and supporting budget tracking.
• Experience working with academic, research, and government agencies.
• Experience using graphic design and content creation tools such as Canva, Adobe Express, or similar applications.

• Excellent interpersonal, networking, and relationship-building skills.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information, research-related discussions, and network communications.
• Ability to coordinate training activities and collaborate with multiple stakeholders, instructors, subject matter experts and participants.
• Excellent oral, written communication skills and attention to detail.
• Strong editing and proofreading abilities.
• Ability to multitask and meet deadlines.
• Ability to work independently and collaboratively in a team environment and to identify opportunities for improvement.
• Ability to exercise initiative, sound judgment, and problem-solving skills.
• Ability to use Microsoft Teams platform, word processing, spreadsheet, presentation, and database applications.
• Ability to maintain professional websites and social media platforms.
• Ability to coordinate and lead projects while working cooperatively with others.
• Adapts effectively to shifting priorities and needs.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System guidelines.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month 

• Automatic enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time 

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.