Marketing Coordinator & Executive Assistant

• Own the team's social media presence (Instagram, TikTok, LinkedIn, Google Business Profile, Nextdoor, blog, and YouTube scheduling) against a consistent weekly posting cadence
• Capture candid photo and video content of Julie and the team, on your own initiative, not on direction, because you see everyday moments as content before anyone points them out
• Operate an existing suite of custom AI content tools, reviewing everything critically before it goes out so it never sounds robotic
• Build listing flyers, run AI-assisted listing descriptions and virtual staging, and keep the client community page active
• Bring a weekly list of content ideas to Julie, and know when something is worth acting on in real time instead of waiting

• Own Julie's calendar: scheduling, protecting her focus time, resolving conflicts, and declining on her behalf when it makes sense
• Manage her inbox so nothing important gets buried, surfacing vendor issues, billing, and opportunities that actually need her eyes
• Run her daily task board and clear what you can, so what's left genuinely requires her judgment
• Make sure meeting notes get taken, distributed, and turned into tracked action items, including hers
• Handle travel, conference registration, and merch orders, plus day-to-day tech support and vendor coordination that keeps things running
• Coordinate smaller client gatherings and support larger team events, plus team and vendor gifting
• Run work-related errands: lunch and coffee runs, store returns, picking up packages, grabbing supplies. It is always tied to the business, but the list is part of the job
• Research and vet opportunities like podcasts, sponsorships, and award nominations, and bring recommendations forward

We believe in being transparent about how this role is evaluated before you apply, not after you're hired:

• A weekly scorecard tracking output and cadence, audience growth, and leads generated from the channels you run, reviewed with Julie every week
• Regular 1:1s with Julie, plus a standing weekly content idea list as a deliverable
• Approval gates that are heavier early on: in the first 90 days, essentially everything runs through Julie, including a weekly batch approval of content
• More autonomy is earned as performance is demonstrated on the scorecard, not assumed from day one

• Real social media fluency: either your own accounts with a consistent posting history and genuine engagement, or social media work you've done for an employer with something to show for it
• A content reflex: you see everyday moments as potential content and capture them without being asked
• Real, hands-on experience with AI tools, and an honest sense of where they fall short
• Comfort with Canva and Meta Business Suite from day one
• Phone-camera competence: your photos and videos look intentional, even if they're not professionally shot
• Reliable, presentable personal transportation and a home no more than 45 minutes from our Glendale office during peak traffic hours, with a genuine sense of why the West Valley works for you long term
• High energy, and able to focus it. Our team is outgoing, we laugh, but we are often working with people through high level transactions and providing an elevated client experience. You are the one who helps bring the energy up in a room, not down. If you are more the quiet, steady, heads down type, you would probably be happier somewhere else
• Comfort with a schedule that can change within the day, without notice