WAREHOUSE ADMINISTRATOR

KEY RESPONSIBILITIES:

• Maintain accurate inventory records and stock databases.
• Monitor stock levels and report shortages or discrepancies.
• Update inventory transactions in the Warehouse Management System (WMS).
• Conduct regular stock counts and assist with inventory audits.
• Investigate and reconcile inventory variances.
• Process goods receipt notes (GRNs), delivery notes, and shipment records.
• Verify incoming and outgoing shipments against purchase orders and invoices.
• Prepare shipping documentation and labels.
• Ensure all warehouse transactions are accurately recorded.
• Enter warehouse data into ERP or inventory management systems.
• Maintain filing systems for warehouse documents. Generate daily, weekly, and monthly warehouse reports.
• Track shipment status and update records accordingly.
• Liaise with suppliers, transport companies, and internal departments.
• Coordinate delivery schedules and shipment tracking.
• Support warehouse supervisors with operational planning.
• Respond to inquiries regarding stock availability and shipment status.
• Ensure warehouse records comply with company policies and regulatory requirements.
• Assist in maintaining health, safety, and quality standards.
• Support internal and external audits.
• Report operational issues and recommend improvements.
• Prepare reports, spreadsheets, and presentations for management.
• Schedule meetings and maintain warehouse-related correspondence.
• Monitor office supplies and administrative resources.
• Assist in training new warehouse staff on administrative procedures.