Records and Property Management Specialist

United States·Bethesdafull-timemid

OperationsManagement

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Quick Summary

Key Responsibilities

Manage the full lifecycle of organizational records, including creation, classification, storage, retrieval,

Requirements Summary

Manage the full lifecycle of organizational records, including creation, classification, storage, retrieval,

Technical Tools

OperationsManagement

The Swift Group is a privately held, mission-driven and employee-focused services and solutions company headquartered in Reston, VA. Our capabilities include Software Development, Engineering & IT, Data Science, Cyber Enablement, Logistics, and Training. Founded in 2019, Swift supports Civilian, Defense, and Intelligence Community customers across the country and around the globe.

We are seeking a Records and Property Management Specialist to oversee records lifecycle management and property accountability processes in support of mission and compliance requirements. This role ensures proper documentation, tracking, auditing, and disposition of records and property, with a strong emphasis on specialized security environments and Freedom of Information Act (FOIA) support.

Responsibilities:

Manage the full lifecycle of organizational records, including creation, classification, storage, retrieval, and disposition in accordance with applicable policies
Maintain accurate records inventories and file plans to ensure compliance with regulatory and organizational requirements
Track and manage customer property and equipment, ensuring accountability, proper documentation, and audit readiness
Conduct periodic compliance audits of records and property management processes; identify discrepancies and implement corrective actions
Support Freedom of Information Act (FOIA) requests by locating, reviewing, and coordinating the release of responsive records
Ensure adherence to IC records management policies, security requirements, and data handling procedures
Coordinate with internal stakeholders to improve records management systems, workflows, and property tracking processes
Prepare reports and documentation for leadership, audits, and inspections
Maintain documentation of standard operating procedures (SOPs) and provide training or guidance to personnel as needed

Requirements:

A High School Diploma and eight (8) years of combined experience in the below OR a Bachelor’s degree in Library Science, Information Management, Business Administration, Records Management, or a related field and five (5) years of combined experience in:
- Records control and lifecycle management
- Property tracking and accountability
- Compliance audits
- Freedom of Information Act (FOIA) support
US citizenship and an active TS/SCI with Polygraph security clearance required

Desired Experience:

Certified Records Manager (CRM) or equivalent certification
Strong knowledge of records management principles, retention schedules, and compliance frameworks
Experience with electronic records management systems and property tracking tools
Familiarity with FOIA processes and document review procedures
Attention to detail and strong organizational skills
Ability to manage multiple priorities and maintain audit readiness
Effective communication and coordination skills across teams and stakeholders