Senior Finance Officer - Budgeting, Reporting & Partnerships

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

SCOPE OF WORK

The Senior Finance Officer – Budgeting, Reporting & Partnerships reports to the Senior Finance Coordinator and manages budgeting, donor financial reporting, and partner finance for IRC Jordan. The role carries out this work directly, without a dedicated assistant. The position ensures that proposal and grant budgets are accurate and compliant, that donor financial reports are submitted on time, and that partners receive the financial oversight and support they need to meet IRC and donor requirements as IRC Jordan works increasingly through partners.

KEY RESPONSIBILITIES

Budgeting

• Assist in the preparation of proposal budgets and budget narratives in coordination with Program, Grants, and Supply Chain teams, ensuring alignment with donor rules and IRC cost recovery policies.

• Create budget codes and enter approved grant budgets in the system, ensuring budget records are accurate and complete.

• Manage the setup of revenue and indirect cost recovery (ICR) for new projects in the system, in line with award terms and IRC policies.

• Prepare monthly budget versus actuals (BVA) reports for all grants, analyze variances, and share findings and recommendations with budget holders and the Senior Finance Coordinator.

• Review charged transactions against budget codes and prepare and post reclassification entries as needed.

• Prepare budget revisions, realignments, and no-cost extension budgets as required, in line with donor approval thresholds.

• Assist the Senior Finance Coordinator in preparing the annual operations budget .

Donor Financial Reporting & Compliance

• Prepare accurate and timely donor financial reports in line with donor and IRC requirements and deadlines.

• Reconcile donor reports to the general ledger and ensure all reported costs are eligible, allowable, and supported by adequate documentation.

• Maintain a donor reporting calendar and track compliance requirements for donors, including cost eligibility, procurement rules, and audit requirements.

• Support grant opening and closeout meetings, donor audits, and verifications on budgeting and reporting matters.

Partnership Finance

• Conduct financial assessments of prospective and existing partners, and develop and follow up on partner capacity strengthening plans.

• Review partner budgets and financial reports and their supporting documentation, follow up on findings, and post approved partner reports in the system.

• Serve as the finance focal point for partners, track partner advances and liquidations, and participate in partner financial monitoring visits.

• Deliver training and ongoing coaching to partner finance staff on IRC and donor financial requirements, including eligible costs, procurement, and supporting documentation.

Coordination & Internal Controls

• Work closely with Program Managers and budget holders to support sound spending decisions, grant spend plans, and timely corrective action.

• Uphold segregation of duties and internal controls, and coordinate with Accounting team to ensure costs are accurately coded and allocated.

• Contribute to the continuous improvement of finance processes, templates, and tools for budgeting, reporting, and partner finance.

General

• Comply with IRC policies and procedures, including the IRC Way, Fiscal Integrity, and Safeguarding policies.

• Perform other related duties as assigned by the Senior Finance Coordinator.

KEY WORKING RELATIONSHIPS

Position Reports to: Senior Finance Coordinator

Position Directly Supervises: N/A

Key Internal Stakeholders:

• Country: Finance , Grants, Partnerships, Program, and Supply Chain teams

• Regional: Regional Finance team

• HQ: Global Finance and Awards Management teams, as needed

Key External Stakeholders: Implementing partners (finance staff), and external auditors

JOB REQUIREMENTS

Education: Bachelor’s degree in Accounting, Finance, or a related field.

Work Experience: Minimum 4 years of relevant professional experience in budgeting, donor financial reporting, and  partner financial management, with an NGO or humanitarian organization.

Demonstrated Skills and Competencies:

• Strong experience in preparing donor budgets, BVA analysis, and donor financial reports for institutional donors.

• Sound knowledge of accounting principles and donor compliance requirements, including cost eligibility and procurement rules.

• Experience conducting partner financial assessments, reviewing partner financial reports, and building partner capacity.

• Advanced Excel skills and experience with an accounting/ERP system.

• Strong analytical skills and attention to detail, with the ability to manage competing deadlines independently.

• Excellent communication and interpersonal skills, with the ability to train and coach non-finance and partner staff.

Language / Travel:

• Language: Fluency in English and Arabic is required.

• Travel: Occasional travel to field and partner locations in Jordan for partner monitoring visits and trainings.

WORKING ENVIRONMENT

This position is based in Amman, with occasional travel to field and partner locations. The security situation in the IRC intervention areas is calm, and the security department of IRC shares regular security updates to keep the management and staff informed about the new developments.

PROFESSIONAL STANDARDS

IRC staff must adhere to the values and principles outlined in the IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability, and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

DIVERSITY AND INCLUSION

At IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.

EQUAL OPPORTUNITY & ACCESSIBILITY

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

The IRC is committed to fostering an accessible workplace. We encourage individuals of all backgrounds, experiences, and abilities to apply for positions that align with their qualifications and interests. If you are selected for an interview, please inform your recruiter if you require any accommodation during the recruitment process.

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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