Workplace Support Coordinator

This is a stable, part-time on-site role with a regular schedule (8:30 AM - 2:30 PM) for someone who is ready to be an essential part of the day-to-day smooth running of our office, ensuring it's a safe and welcoming space for everyone.

You’ll be an integral member of the Workplace Support team, working alongside a full-time colleague to maintain the highest standards of our office environment. A typical day is hands-on and varied, with tasks including:

• →Office Upkeep: Ensuring the office is neat, tidy, and hazard-free. This includes daily walk-arounds, setting up for breakfast, and arranging any necessary maintenance.
• →Stock & Supplies: Managing stock levels for food, stationery, and other supplies, including placing orders and organizing deliveries. This role requires lifting and moving furniture items.
• →Support & Coordination: Being the go-to person for employees and visitors, handling requests efficiently, and assisting with meeting room and desk bookings.
• →Safety & Security: Conducting health and safety audits, maintaining security protocols, and acting as a point of contact for contractors and vendors.
• →Administrative Tasks: Preparing monthly reports, assisting with the onboarding of new joiners, and managing car park arrangements and passes.
• →Event Support: Assisting with the organisation of internal events and social gatherings.

• Experience: Candidates with a hospitality or restaurant background often thrive in this role due to their experience with customer-facing tasks and managing a busy environment.
• Hands-On Attitude: You’re happy to "get stuck in," whether it’s setting up meeting rooms or cleaning up a spill. This is a role for someone who finds satisfaction in a hands-on, practical job.
• Resilience & Reliability: You can handle difficult situations with grace, understanding that feedback is directed at the issue, not you. Reliability is crucial for this part-time role.
• Organizational Skills: You have a keen eye for detail and can manage competing priorities calmly and efficiently.
• Basic Administration: You are comfortable with basic administrative tasks, emails, and internal systems (training on specific systems like NetSuite will be provided).
• Professionalism: A smart, professional appearance and a can-do attitude are key.

• Vacation: 15 days (which increases to 20 days after 2 years of service) plus US Holidays
• Learning: personal development allowance of $1,500 per year.
• Health and wellbeing: a variety of insurance plans, including health coverage by Empire Blue Cross Blue Shield.
• Medical Insurance, Dental insurance and Vision plan, plus a personal HSA (Health Saving Account) and Medical FSA (Flexible Spending Account). And also a variety of health and wellbeing events to focus on mental health.
• Future and family: 401K matching up to 5% of your base salary, life insurance, a long-term disability policy dependent care FSA and pet insurance.
• Flexibility: work from anywhere for one month per year, 2 annual volunteer days, 2 personal days when life throws you a curveball and 'Summer Fridays'
• Social: weekly optional social gatherings, daily breakfast and snacks, social events - ESG: CSR, Environment and Diversity & Inclusion (including Women at Third Bridge, Pride and Blkbridge)
• Frontline Innovation: your chance to share your ideas for improvement through Hackathons and other events