Inventory Specialist

Timeless was founded in 2013 with the vision of creating a leading lifestyle brand around cannabis products that are efficient, safe, and discreet to use. Our passion for R&D and brand building has led Timeless to be one of the most innovative brands in the market.

Community, Culture, and Legacy are the building blocks of what we do at Timeless. We always have and will continue to work with local businesses, artists, charities, and dispensary partners to support the movements that we believe impact our industry and world for the better.

The Inventory Specialist owns finished goods and receives them from Production, counting what the facility holds, staging orders, and verifying every manifest before it leaves the building.

Accuracy matters more than speed here. A count entered incorrectly is worse than a count entered late, because everyone downstream will trust it. Incoming consumables are owned by the Shipping & Receiving Specialist; this role picks up at finished goods.

• Receive finished goods from Production and confirm counts against batch records before accepting custody.
• Inspect finished product for defects, correct labeling, and batch accuracy.
• Confirmed products are released only after testing has passed.
• Store finished goods correctly, rotate appropriately, and keep areas organized and compliant.

• Perform daily, weekly, and monthly physical counts as scheduled.
• Run cycle counts and reconcile actual stock to system reports.
• Report every discrepancy to the Inventory Manager the day it is found — never adjust a count to make it match.
• Support end-of-month, end-of-quarter, and end-of-year counts.

• Pull, pack, and stage scheduled orders for delivery on time.
• Coordinate transfers of finished goods between departments and, where applicable, between facilities.
• Confirm staged orders match the order record before handoff.
• Ensure all Dispensary specific requests are followed(See Dispensary Requirements)

• Verify outbound manifests — confirm every product is correctly counted before Distribution takes custody.
• Resolve discrepancies on orders before they leave the building.
• Load product for delivery in a timely manner and according to schedule.
• Confirm outbound activity is compliant with state regulation.

• Maintain inventory records in Business Central and Leaflink accurately.
• Operate a scanning gun and computer to process reports and forms.
• Complete clerical tasks including data entry and order support.
• Learn and adopt new systems, records, and SOPs as they are introduced.

• Follow all company SOPs and processes; raise a question rather than guessing.
• Attend required meetings and training.
• Support and train newer team members when asked.
• Complete assigned work efficiently and see tasks through to the end.

• Numerical accuracy and the discipline to report a discrepancy rather than resolve it quietly
• Knowledge of inventory and quality control practices
• Ability to work within established warehouse procedures
• Strong organizational skills and attention to detail
• Comfort with ERP systems, scanning equipment, and spreadsheets
• Reliability and consistent attendance

• 2+ years in inventory control or a warehouse environment (required)
• Experience in a regulated manufacturing environment (preferred)

• High school diploma or GED equivalent (required)
• Associate's or bachelor's degree (preferred)

The physical demands described here represent those an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

• Ability to stand, walk, and sit for prolonged periods
• Must occasionally lift and move up to 75 pounds
• Ability to squat, kneel, bend, and reach throughout the work day

• A minimum of 10 paid holidays each calendar year
• Sick time — available after 90 days of employment
• Vacation time — available after 1st year of employment
• Paid parental leave — available after 1st year of employment

• Annual performance-based bonus (prorated for full-time start date)
• Employee referral bonuses — eligible after 90 days of employment
• Employee discount on website merchandise
• Positive cannabis culture