Tax & Payroll Associate

United States·Columbus,FranklinFull-Timemid

OtherPayrollPayroll Associate

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Quick Summary

Overview

Tom James is the World’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands.

Technical Tools

OtherPayrollPayroll Associate

Tom James is the World’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers-controlling the entire manufacturing process ‘from sheep to suit’ – we offer unparalleled value to those with an eye for quality.

We are seeking an enthusiastic, proactive individual to join our team. Qualified applicants must demonstrate the ability to learn quickly, understand the team’s goals and effectively prioritize their efforts.

The Payroll & Tax Associate is responsible for supporting multi-entity payroll processing and ensuring accurate and timely tax reporting and compliance. This role performs payroll audits, assists with tax filings, reconciles payroll-related accounts, and serves as a resource for employee payroll inquiries.

Payroll

Process payroll for assigned entities accurately and in accordance with established schedules
Maintain and update payroll processing procedures, provide backup support during team absences across payroll systems
Assist in documenting workflows and supporting implementation or optimization of payroll systems
Review and validate payroll changes, including pay rates, bonuses, allowances, equity/stock, deductions, tax elections and direct deposit updates
Partner with department manager to maintain payroll-related general ledger (G/L) mappings, including setup, research, and correction of coding issues
Assist with payroll cash account balancing and related reconciliations
Audit new hire payroll and tax setup to ensure compliance and accuracy

Tax

Support monthly sales tax reporting for assigned entities
Assist with quarterly unemployment (SUI) filings and related reporting
Review local tax reports and reconcile against SUI data to ensure accuracy and employee jurisdiction alignment
Assists with year-end processing, including W-2 preparation and validation
Verify payroll tax withholdings and payments for accuracy and timeliness
Record and track federal tax deposits (Form 941) and assist with reconciliation of FIT, FICA, SDI, LST/OPT, SUTA, and local taxes
Responds to routine employee inquiries concerning payroll or tax

Additional Responsibilities

Support special projects and process improvement initiatives as needed
All other duties as assigned.

Proficiency in Microsoft Excel and general computer applications
Ability to quickly learn and adapt to new payroll and accounting systems
Strong numerical aptitude, including proficiency in 10-key data entry
Strong verbal and written communication skills.
High level of discretion and ability to handle confidential and sensitive information
Self-motivated with a proactive, detail-oriented work style
Analytical thinking and problem-solving capability
Ability to work independently, and collaboratively across all levels of the organization
Ability to handle stressful situations.
Regular on-site attendance required

High School Diploma or equivalent
Associate’s or Bachelor’s degree in Accounting, Finance or related field preferred
3-5 years of payroll and/or payroll tax experience preferred