Personal Travel Manager

We are toogeza, a Ukrainian recruiting company specializing in finding talent and building teams for IT companies around the world. People make a difference in the big game and we can help you find the right ones.

We are currently looking for a Travel Manager to support a high-profile entrepreneur with an intensive international schedule. This role focuses on personal support, complex travel coordination, and lifestyle management at the highest level of confidentiality and service.

This is not a traditional Travel Manager position. It is a high-intensity, service-oriented role that demands exceptional organization, resilience, and the ability to anticipate needs before they are expressed. The ideal candidate doesn’t just execute — they think ahead, protect the principal’s time, and free him to focus entirely on his business.

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  Own end-to-end planning of all trips and business travel — flights, transfers, hotels, and on-site activities — from first booking to return.

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  Take full ownership of the travel process and its outcomes, with minimal oversight required.

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  Organize and coordinate all international travel end-to-end, including complex itineraries with multiple flight segments within a single trip.

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  Book and manage private aviation — charter selection, scheduling, and coordination with operators.

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  Source and book hotels globally, based on the Principal’s travel rider, matching property, room category, and location to the principal’s preferences and trip purpose.

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  Research and book restaurants in different cities and countries, accounting for cuisine preferences, occasion, and privacy requirements.

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  Monitor passport validity, visa status, and all required travel documentation.

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  Arrange visa applications and renewals across jurisdictions.

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  Prepare packing lists tailored to climate, dress code, event type, and length of stay; manage all luggage logistics.

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  Coordinate transfers, meet-and-greet services, and on-site logistics.

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  Liaise with drivers, private aviation operators, airlines, hotels, and local service providers.

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  Manage airline loyalty programs, hotel memberships, lounge access, and priority services.

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  Build contingency plans for flight cancellations, hotel issues, or last-minute itinerary changes.

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  Manage urgent or crisis situations during travel calmly and efficiently.

• 3+ years as a Personal Assistant, Lifestyle Manager, Travel Manager, or similar.

• Proven experience supporting UHNWIs, founders, or executives with intensive, travel-heavy schedules.

• Strong expertise in complex international travel: visas, passports, multi-leg itineraries, last-minute changes.

• Hands-on experience booking hotels, private aviation, and restaurants across multiple destinations.

• Highly structured, able to manage multiple priorities and frequent changes at once.

• Full ownership mindset: proactive, service-oriented, able to anticipate needs without supervision.

• Strong problem-solving skills; calm under pressure in non-standard or crisis situations.

• High emotional intelligence, discretion, and an unwavering sense of confidentiality.

• Excellent communication skills and cross-cultural awareness.

• Willing to work a flexible, non-standard schedule, including evenings, weekends, and holidays when required.

• Fluent in Russian and English (written and spoken).

• Initial screening with the TA Specialist.

• Interview with the Chief of Staff and Service Excellence Advisor.

• Team-fit / case-based interview.

• Background and reference checks.

• Final interview with the Founder.