Accounting Associate

ADVANCEMENT OPPORTUNITIES

Accounting Manager

Assistant Accounting Manager

Financial Services Supervisor

Accounting Associate II

POSITION SUMMARY
This position encompasses difficult, time-sensitive, and varied work requiring independent judgment and decision-making based on established policies and procedures. The job will have primary responsibility for one financial area with secondary responsibilities in each of the other areas to include biweekly payroll processing, customer billing, daily receipt and application of cash, and accounts payable processing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for recording transactions in the accounts payable and billing sub-ledgers, closing, and reconciling the sub-ledgers to the general ledger monthly.

2. Maintains supporting documentation for all revenue, expense, and payroll activities according to the company retention policy.

3. Responsible for processing and submitting the bi-weekly payroll in a timely manner. This includes notifying the Cash Manager of the net pay, tax, and wage garnishment amount that must be transferred to the payroll account.

4. Responsible for the accuracy of company pension contributions as well as employee contributions to plans for deferred compensation and employee pension plans.

5. Reconciles benefit provider liability accounts in the general ledger.

6. Prepares all payroll-related general journal entries for posting and payroll-related non-PO invoices for interface to accounts payable.

7. Final review of expense reports for supporting documentation and compliance with company policy before interfacing with accounts payable for reimbursement.

8. Prepares audit schedules and assists independent auditors.

9. Creates the billing upload worksheet for customer cities in accordance with their respective contracts and the annual budget.

10. Invoices customer cities for operating and maintenance costs, debt service, and lab services as called for in their contracts and the approved billing schedule.

11. Prepares journal entries for all internal billings for upload to the general ledger.

12. Assist with preparation of the annual budget as requested by departmental management.

13. Ensures all vendor invoices received through the mail and via email are entered into validation batches on a daily basis.

14. Validates vendor invoices and ensure they have approved purchase orders within the automated accounts payable system before they are sent for matching and payment.

15. Assists buyers in clearing errors for invoices sent for payment in the company’s automated accounts payable system. Monitor invoices in the AP system to make sure invoices are processed and paid in a timely manner in order to meet the statutory time requirement for payment.

16. Responsible for printing vendor checks and delivering them to the individual responsible for logging and mailing them each week.

17. Ensures cash receipts are recorded in the AR sub-ledger and applied to the correct general ledger account on a daily basis.

WORK LEADERSHIP RESPONSIBILITIES
This position provides leadership and expertise to personnel that supports the financial areas of payroll processing and accounts payable processing, as well as expense report and procurement card processing, but does not include personnel management.

FINANCIAL RESPONSIBILITY
$800,000 bi-weekly payroll; $400,000,000 annual accounts payable; $400,000,000 annual billings.

QUALIFICATIONS

EDUCATION
High School Diploma or GED with some accounting coursework. Associate or Bachelor's degree preferred.

EXPERIENCE
Minimum of four years of experience working in an accounting or finance department that uses an ERP system. An accounting degree will serve as a substitute for work experience.

CERTIFICATES, LICENSES, REGISTRATIONS
Valid Texas driver's license.

KNOWLEDGE
Knowledge of fund accounting and an understanding of the concepts of accrual accounting.

SKILLS AND ABILITIES
Demonstrated proficiency in Excel. Excellent communication skills. Great attention to detail is a necessity.

GUIDANCE RECEIVED
Receives general direction about results to be attained. Typically receives general direction about assignments and work results to be attained. Requires judgment to determine which methods apply and what data/information should be considered. The position must think through how issues can be addressed within existing policies and procedures and may assist others with more complex work methods and problems.

WORKING CONDITIONS
Duties are almost always carried out in an office environment.

TOOLS AND EQUIPMENT USED
Office equipment including copier, calculator, adding machine, computer, host computer system, and various printers.