Human Resources Assistant

Tubman is seeking a Human Resources Assistant to join our dynamic team, where you will play a pivotal role in advancing our human resources operations. You will be responsible for managing a range of HR activities, from performing administrative tasks, enhancing employee engagement, and ensuring compliance with employment laws and regulations. This position requires clear effective communication, judgment, and prioritization skills as well as adaptability, reliability, and maintaining integrity and confidentiality. Must possess the ability to work interdependently, be self-driven, multi-task, and remain calm under pressure.

This position is for 32 hours per week and benefit eligible.

Why work for Tubman?

Tubman’s vision represents the future we want for our clients and the wider community; thriving people, healthy relationships, and peaceful communities. Our mission is to advance opportunities for change so that every person can experience safety, hope, and healing.

Four strategic directions guide our work:

• Clients: Provide streamlined access to exceptional, relevant services.
• Community: Engage the community to take action.
• Culture: Invigorate organizational culture to lead with equity, wellbeing, and engagement.
• Capacity: Strengthen the agency’s infrastructure in order to better serve clients and the community.

Tubman’s philosophy is rooted in our inspiration and namesake, Harriet Tubman. Facing unrelenting adversities, Harriet Tubman encouraged others to simply "Keep going." Each year, Tubman offers safety, hope, and healing to nearly 18,000 people of all ages, gender identities, and cultural backgrounds who face relationship violence, trafficking, homelessness, addiction, mental health challenges, and other trauma. Our culturally responsive services are rooted in decades of research, innovation, experience, and partnership.

Tubman offers a mission-centered culture that values integrity, respect, innovation, partnership, and social justice. Our programs are strength-based, client-centered, and rooted in hope. Our work environment focuses on flexibility, self-care, and work-life balance for all employees.

Tubman’s Commitment to Diversity and Equity

Tubman is fiercely committed to equity and inclusion. We are an affirming workplace that values people’s identities and multiple dimensions of diversity. Tubman is an Equal Opportunity Employer and strives to hire a workforce that reflects the people we serve. Tubman believes that diversity, equity, and inclusion amongst our staff are vital to both our clients’ and the agency’s success. We strive to hire, develop, and retain the best people from a diverse pool of candidates. Black, Indigenous, and people of color, people of all gender identities, people with disabilities, and veterans are all encouraged to apply.

Responsibilities

• Assist with day to day operations of the HR functions and duties.
• Answer frequently asked questions from applicants and employees related to policies and procedures, benefits, hiring processes, guidelines, and refer more complex questions to appropriate senior-level HR staff or management.

• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provide administrative support to the HR department and other program leaders with recruiting and hiring, which includes proofreading, editing, and revising job descriptions for posting, and maintaining external job boards and advertisements.
• Review job applications, schedule interviews, complete background, and reference checks, and generate employment letters for new hires, promotions, and transfers.
• Maintain accurate and up-to-date human resource files, records, invoices, and documentation. Compile reports from personnel databases.
• Review and update HR information system records (both electronic database and paper files) in compliance with laws, regulations, and policies.

• Function as a liaison between the agency and external benefit providers and vendors, which may include health, disability, and retirement plan providers.

• Provide operational support for onboarding new employees, off-boarding employees, distributing and collecting employee badges and office keys, coordination with IT for agency computer and portal access and registration.

• Assist with planning and execution of certain events such as Open Enrollment, agency-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

• Monitor Human Resources calendar and email, jobs email, answer questions, and respond to requests in a timely manner.

• Perform other duties as assigned.

 Required Skills/Abilities:

• Ability to foster an inclusive and responsive environment.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential information and situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and strong attention to detail and accuracy.

• Experienced with HRIS systems (UKG preferred) and similar computer applications.
• Proficient with Microsoft Office Suite.
• Pass DHS Fingerprint Criminal Background Study as required by program licensing.

Education and Experience 

• High School diploma or equivalent.
• HR-related degree preferred.
• 2+ years of prior HR related experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and repetitive motion activities including typing on a computer.
• Must be able to lift up to thirty (30) pounds at times.

Compensation & Benefits 

The target salary for this position is $23.50 per hour. Tubman provides a quality benefits package that includes a highly competitive paid-time off program, multiple health plan options, dental, short and long-term disability, and life insurances, as well as other optional health and wellness insurances to meet diverse employee needs, and a 401(k) plan. Tubman is a qualified employer under the Public Service Student Loan Forgiveness Program. In addition, you will have multiple professional development and personal growth opportunities while at Tubman.